Job List

Director, Regulatory Affairs & Assistant Corporate Secretary

Requisition #2354125
Job LocationCanada-British Columbia-Coquitlam
Job StreamAdministration
Site LocationGreat Canadian Gaming Corp. Corporate Head Office
Job TypePermanent, Full-Time
Number of Positions1
Posting Date08-Apr-2021
Expiry Date31-May-2021
Travel RequiredOccasionally
Educational RequirementsCollege Diploma
Languages RequiredEnglish
Job Description

We are currently seeking to fill the position of Director, Regulatory Affairs  & Assistant Corporate Secretary at Great Canadian Gaming. Reporting directly to General Counsel, Chief Privacy Officer and Corporate Secretary, this position is responsible for the management and direction of all gaming and liquor registration and licensing requirements. In addition, the position provides executive administrative support and corporate secretary duties to the Board of Directors. The position ensures the corporation’s critical registration and licensing assets are protected and kept current by ensuring corporate adherence to all policies, procedures, and statutory requirements. The position is required to work with highly sensitive information and to maintain the highest degree of confidentiality. The position delivers on its responsibilities while contributing to a safe and welcoming work environment for all team members and integrates customer service expectations to the highest practicable degree within the statutory and regulatory framework.

 

Duties and responsibilities for the next Director, Regulatory Affairs & Assistant Corporate Secretary will include:

 

Registration and Licensing

• Manages gaming registrations as well as liquor, business and racing licensing for all BC and Ontario locations; directs the completion and submission of all applications ensuring statutory compliance at all times
• Ensures that critical corporate registration and licensing assets are protected by remaining current and in full compliance with statutory requirements
• Manages filing and tracking systems for licensing and registration, including but not limited to internal and external policies, processes and applications; maintains schedules for application and renewal timelines and deadlines
• Directs staff across the corporation in relation to registration and licensing requirements
• Assists the Procurement Department with vendor registration queries and processes
• Provides subject matter expertise and influences corporate decisions as they relate to registration and licensing requirements
• Manages, develops, facilitates and administers the liquor component of the Compliance Training program
• Attends public hearings concerning licensing and registration, as a subject matter expert, with company officers and/or legal counsel
• Prepares correspondence, reports, presentations and other documents on behalf of the department
• Coordinates the completion and submission of individual registration packages for Officers and Directors
• Liaises and communicates effectively with all appropriate business units
• Develops and cultivates strong working relationships with all stakeholders: guests, management, team members and regulatory bodies
• Complies with licensing laws, health and safety and other statutory regulations; develops and maintains internal controls to meet regulatory body policies and procedures

 

Assistant Corporate Secretary

• Provides administrative assistance to the General Counsel, Chief Privacy Officer and Corporate Secretary
• Ensures Board of Director Committee minutes are approved and distributed to appropriate Gaming Regulators to meet registration requirements
• Files insider reports on behalf of senior executives and Board of Directors to ensure on-going compliance with securities laws
• Assists the Vice President, Stakeholder Relations & Responsible Gaming with drafting press releases for public dissemination
• Assists with coordinating public filings on SEDAR through the Company’s external legal counsel; distributing notice of filings to regulators and other key stakeholders
• Prepares correspondence and coordinates meetings and schedule for the Corporation’s Chairman
• Prepares correspondence, reports, presentations and other documents related to Board meetings
• Coordinates timing for Board of Directors and Board Committee meetings; prepares and distributes agendas, minutes and informational packages through a secure board portal
• Assisting with the preparation of meeting materials related to meetings of the Board of Directors of GCGC’s subsidiaries
• Composes and/or distributes Board of Director’s Resolutions and files with legal counsel
• Organizes and coordinates the Corporation’s Annual General Meeting and reviews related documents
• Liaises with the Company’s transfer agent on the Annual General Meeting and various transactional matters including updated certificates of incumbency
• Assists with requests from the Company’s external auditor in relation to quarterly and year-end certifications
• Liaises with the finance team in relation to TSX (securities) filings for incoming and outgoing Board Members and Officers
• Files corporate records and maintains up to date records in the Minutes books, maintains records in accordance with applicable laws
• Works directly with the Company’s external legal counsel on annual report filings for GCGC and its subsidiaries
• Drafts and maintains the schedule for board, committee and shareholder meetings
• Executes documents, certifies Officer signatures and affixes the Corporate Seal on behalf of the Corporation
• Prepares and distributes the incentive stock option agreements
• Prepares Board attendance invoices quarterly in accordance with the Non-Employee Director Share Unit Plan and Corporate Governance Manual
• Serves on the Disclosure Committee; proofs materials before the final release to public
• Arranges travel for Board of Directors
• Performs other duties as assigned or directed

 

Successful candidates will demonstrate the following qualifications:

 

• Personifies Great Canadian’s values in action: Integrity, Team Engagement, Drive to Succeed, Service Excellence and Citizenship
• A passion for providing Great Experiences and Memories to our internal and external guests in the continual quest of achieving Service Excellence
• High School Diploma; relevant post-secondary education in administration, business or a suitable combination of education and experience
• Minimum 5 years of experience in executive coordinating or administrative role
• Ability to exceed internal and external customer expectations through timely, effective and service oriented communication
• Advanced computer literacy in MS Office
• Knowledge of Liquor Control & Licensing Branch’s Licensing Policy Manual, Regulations and Act
• Knowledge of Gaming Policy and Enforcement Branch policies and procedures
• Familiarity with government protocol and procedures (i.e., City Council process)

 

We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview. To learn more about Great Canadian Gaming please visit: https://gcgaming.com/