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Secretary, BC Cancer, Abbotsford BC

Secretary,

BC Cancer,

Abbotsford BC


Are you a well organized person with strong administrative skills? The Secretary provides secretarial and administrative support within a team setting.


What you’ll do

  • Receive calls from all sources including patients; refer calls to other parties or provides information as appropriate and:  
    a. Determine urgency of incoming calls and take appropriate action.
    b. Relay information to and from clinical staff and outside facilities.
    c. Obtain reports by contacting appropriate departments or outside sources.  
    d. Coordinate appointments and test for patients in collaboration with the clinical team.
    e. Access patient information system to retrieve patient data, as appropriate.
    f. Greet visitors and handle enquiries.
  • Arrange meetings/conferences and associated logistics. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes.  Prepare materials as required.
  • Open, screen, prioritize and distribute mail.  Maintain information and correspondence.
  • Format and edit documents for correspondence. Draft routine items for signature as required.
  • Assist with collecting, collating, formatting and preparing reports as required.
  • Assist clinicians in preparation of research documents and grant applications as required by collating information and updating documents.
  • Assist with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
  • Perform other related duties as assigned.

 

What you bring

  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years’ recent related experience or an equivalent combination of education, training and experience.   
  • Ability to keyboard at 50 wpm.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.

 

What’s in it for you

 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

 

Job type Casual Full-Time
Location 
Abbotsford BC
Hours of work 
0800-1600, 0830-1630, 0900-1700,  or as operationally required
Reference number Cas-021523

 

What we do

 

BC Cancer bccancer.bc.ca provides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA).

(PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

 

Labor AgreementFacilities Subsector
Requisition #Cas-021523-2394548
Work Site32900 Marshall Road, Abbotsford
Job TypeCasual, Full-Time
FTE0.01
Hours of Work0800-1600, 0830-1630, 0900-1700, or as operationally required
Work DaysMon, Tue, Wed, Thu, Fri
Expiry Date

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer https://www.brainhunter.com/EN/Privacypolicy.html.

Your information is protected using technical and administrative security measures to reduce the risks of loss, misuse, unauthorized access, disclosure and alteration. Some of the safeguards used are firewalls, intrusion detection, physical access controls to our data centres, and information access authorization controls.

Personal information will be used by authorized staff only to fulfil the purpose for which it was originally collected or for a use consistent with that purpose. We do not disclose your personal information to other public bodies, third parties or individuals except as required or authorized by law or with your consent. View our PHSA Privacy Policy for more information.

If you have any questions about the management of your personal information during the recruitment process, please contact the Talent Acquisition team at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at careers@phsa.ca.