Job List

Secretary, Gynecologic Oncology


BC Cancer is committed to providing a comprehensive, provincially-planned and regionally-delivered cancer control system for the residence of British Columbia. Its mandate covers the full spectrum of cancer care from prevention, screening, diagnosis and treatment, to research and education, to supportive and palliative care. BC Cancer provides care closer to home by operating six regional cancer centres in Abbotsford, Kelowna, Prince George, Surrey, Vancouver, and Victoria. Research centres in Vancouver and Victoria ensure that BC Cancer can quickly translate new discoveries into clinical applications leading to better outcomes and care.

BC Cancer is currently engaged in a Clinical & Systems Transformation (CST) project, which will improve the safety, quality and consistency of patient care as well as streamline processes for care providers and clinicians through a common electronic health record.

BC Cancer is part of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect People ● Be compassionate ● Dare to innovate ● Cultivate partnerships ● Serve with purpose


BC Cancer      
SC Surg- Oncology Surgical
Secretary, Gynecologic Oncology
Reference # 80015
Casual Opportunity
Start Date: As soon as possible
Vancouver, BC


In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Secretary, Gynecologic Oncology performs a variety of secretarial and clerical duties in support of medical staff. Ensures that procedures are followed through to facilitate patient treatment and care according to medical requirements and BCCA policies.



  • Screens and prioritizes patient requirements for the attention of medical team staff by:
    • Determining urgency of incoming calls regarding patient treatment and taking appropriate action such as requesting charts or results of tests.
    • Relaying patient information to and from doctors' offices and outside hospitals.
    • Obtaining reports by contacting appropriate Agency departments or outside sources.
    • Coordinating appointments and tests for patients as requested by medical team.
    • Coordinating out-of-town patient appointments by performing such duties as pre-booking the necessary chemotherapy, radiotherapy, diagnostic services and accommodation.
    • Accessing patient information system to retrieve patient data.
    • Scheduling clinic and other appointments for medical staff.
  • Performs a variety of secretarial duties for members of medical team such as:
    • Transcribing reports and papers for publication.
    • Typing treatment protocols.
    • Typing confidential correspondence from dictation or written draft.
    • Initiating and drafting routine correspondence for signature.\
    • Opening, sorting and distributing mail.
  • Maintains filing and record keeping systems.
  • Arranges meetings; takes, drafts and transcribes minutes as required. Takes follow up action when indicated in minutes.
  • Sends out notices and types out case notes for clinic conferences.        
  • Types correspondence and manuscripts according to publication requirements.
  • Performs tasks associated with research activities of medical staff such as preparing study forms and charts according to guidelines.
  • Completes registration forms for meetings, books hotel accommodation and makes appropriate travel arrangements for medical staff.
  • Updates curriculum vitae and maintains records of publications and research activities.
  • Performs other related duties as assigned.




Education, Training and Experience



Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.


Skills and Abilities

  • Ability to keyboard at 60 w.p.m.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to organize work.
  • Physical ability to carry out the duties of the position.
  • Ability to operate related equipment.


We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.


Applications will be accepted until the position is filled.


For more information on all that the PHSA has to offer, please visit:


PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

Labor AgreementFacilities Subsector
Requisition #80015-2319300
Work SiteSurgical Oncology, Vancouver Centre
Job TypeCasual, Full-Time
Hours of Work0730-1530, 0800-1600
Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Expiry Date

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of PHSA's continuing commitment to the protection of personal information it holds. View our PHSA Privacy Policy.

If you have any questions about the management of your personal information during the recruitment process, please contact the Manager, Talent Acquisition at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at