Job List
Requisition #:079403
Job Location:Canada-British Columbia-Nanaimo
Department:In Hosp Replen Dist Int LnL
Job Type:Regular, Full Time
Start Date of Employment:24-Jan-2019
Posting Date:11-Jan-2019
Work Days:Mon, Tue, Wed, Sat, Sun,
Hours of Work:Mon to Wed:  7:00 to 15:00 / Sat and Sun:  10:30 to 18:30
Work Site:1200 Dufferin Crescent, Nanaimo

Job Summary:

Reports to the Manager of Stores/Transport/Distribution/Mail/ Printing and under the direction of the General Stores Supervisor or delegate, performs tasks such as unpacking, checking, storing, and distributing supplies to user units and service areas according to established procedures.


1.    Ensures established quotas of medical, surgical, and other supplies are maintained on the user units and service areas by receiving inventory orders from user units and from pre-printed standing requisitions, picking goods from appropriate location, and delivering items and equipment as scheduled or requested. Maintains records of supplies delivered and forwards the records to appropriate supervisor for data entry.

2.    Monitors supply usage in each user unit and modifies quotas and standing requisitions based on utilization history. Modifies or creates requisitions and reorganizes and labels shelves and sections in user units, with consultation and input from user departments and the Computerized Material Management System (CMMS).

3.    Answers supply usage and product availability questions from department managers and staff. Sets up new areas with top-up quotas and standing requisitions as requested by the user department and with input from the CMMS.

4.    Keeps top-up area and carts tidy, organized, and safe. Checks for and removes all expired, outdated, or recalled stock, replacing as necessary.

5.    Keeps designated work area in Stores tidy, organized, and safe, consistent with safety regulations and established department procedures. Keeps inventory organized, and restocks shelves, opens boxes, rotates stock, and maintains inventory using the CMMS.

6.    Assists in the product evaluation process by removing old products from user units, issuing the product under evaluation to affected units, and ensuring product stock levels are maintained until the end of the trial.

7.    Receives, logs, unpacks, and checks incoming direct delivery materials, forwards packing slips for processing, and matches delivery memos to shipments for distribution to user units or warehouse location according to established procedures.
8.    Receives materials to be returned to vendors, prepares appropriate documents, notifies carrier, and forwards the records for data entry.

9.    Prepares weekly gas cylinder order for Respiratory Services by using the pre-printed quota sheets, forwards order to Purchasing, and maintains record of orders and receipts.

10.    Picks up and delivers pay-books and gas cylinders based on schedules.

11.    Performs other related duties as assigned.


Education, Training and Experience

Grade 12, plus one year of recent related experience or an equivalent combination of education, training, and experience.

Skills and Abilities

Ability to organize work.
Ability to deal effectively with a variety of contacts.
Ability to communicate effectively both verbally and in writing.
Physical ability to perform the duties of the position.
Ability to operate related equipment.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of PHSA's continuing commitment to the protection of personal information it holds. View our PHSA Privacy Policy.

If you have any questions about the management of your personal information during the recruitment process, please contact the Manager, Talent Acquisition at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at