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BC Women’s Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women’s health services that address the health needs of women of all ages and backgrounds. BC Women’s is one of the largest maternity facilities in Canada, with over 7,000 births a year, and is both the major primary and secondary maternity services provider in the Lower Mainland and the cornerstone of the provincial tertiary care system. As an academic health centre BCW’s mandate includes providing strong leadership in research and the education and professional development of health care professionals in areas related to the health of the populations we serve. 

 

BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. Sunny Hill Health Centre for Children (SHHC), a leading provincial facility offering specialized services to children and youth with developmental disabilities from birth to age 19, works collaboratively with BCCH. SHHC focuses on the child and their family while supporting health care professionals in their community. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts research to advance health and care through the Child and Family Research Institute and in partnership with the University of British Columbia.

 

BCW and BCCH are agencies of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose

 

Children's & Women's Health Centre
Research Contract Services
Research Contract Administrator
Reference 
#78892
Regular Part-Time (0.80 FTE)

Start Date: As soon as possible
Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Finance Manager, Research Projects, and the Research Contracts Administrator provides administrative support in obtaining and managing industry-sponsored research contracts and accounts.  As the first point of contact, the Research Contracts Administrator is privy to highly sensitive and confidential information and employs tact and discretion in managing the day-to-day administrative operations with the University Industry Liaison Office (UILO). Coordinates the preparation of materials for statistics and reports by developing and maintaining contracts and related metrics.  Collaborates with senior staff to monitor the accuracy and completeness of information collected for study specifics by regularly reviewing existing and incoming industry sponsored contracts. Provides BCCHR Finance and Senior Administration with financial information on research accounts, donated funds, and industry and government contracts.

 

Duties/Accountabilities:

 

 

  • Provides administrative support by researching information on policies and established guidelines required for managing research accounts. 
  • Tracks the status of contracts and grants at all stages of processing utilizing the RISE database. 
  • Undertakes preliminary review of all new industry contracts and amendments for compliance with university policies and procedures, including the requirement for ethics approval.  Interprets and identifies various agreements and directs to appropriate party for review.
  • Obtains appropriate signatures for contracts and grants ensuring documentation is complete.
  • Distributes signed contracts, grants, and agreements to the appropriate individual or organization. 
  • Provides guidance to researchers and study coordinators on research budgets and administrative processes, and advises faculty, staff and sponsoring agencies on university and hospital processes, policies and procedures. 
  • Liaises with PHSA Shared Services and BC Children’s Hospital Foundation as appropriate to initiate and open a variety of research project accounts administered at Children & Women’s Hospital. Oversees the inactivation of research project accounts in accordance with PHSA policies.
  • Advises and assists research staff with the transfer of internal funds, payments, cash deposits, and related funds for accounts administered at the University of British Columbia and Children & Women’s Hospital. 
  • Supervises and provides instruction and direction to casual staff and student employees.  Monitors workload to ensure operational requirements are met.  
  • Prepares documents including spreadsheets, correspondence and reports utilizing a variety of software applications ensuring professional standards are maintained and relevant and current data is utilized.  Compiles information, such as research statistics, into structured reports. 
  • Performs other duties as required.

 

Qualifications:

 

  • A level of education, training and experience equivalent to a diploma in business administration supplemented by course work in advanced word processing, spreadsheet, and database applications
  • Five (5) years recent related experience, including contract and financial management experience in a hospital or university setting. Completion of a medical terminology course preferred. 
  • Strong data entry and database maintenance skills.
  • Proven ability to generate reports from databases and computer software.
  • Knowledge of university and affiliated Hospitals’ policies and procedures relating to research and the execution of contractual agreements.
  • Attentive to detail, with ability to work quickly and accurately.
  • Demonstrated ability to communicate effectively, both orally and in writing.
  • Demonstrated ability to work independently and maintain continuity of work while experiencing frequent interruptions.
  • Ability to meet deadlines while handling several projects concurrently.

 

 

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

 

 

 ***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply. *** 

 

 

Please visit internaljobs.phsa.ca to register your internal profile and apply online for internal jobs.  If you require a temporary password outside of regular business hours, please email the Internal Jobs Help Desk internaljobshelpu@phsa.ca    

 

Applications will be accepted until the position is filled.

 

For more information about the Agency that you are interested in, please visit the website at: www.bcchildrens.ca  or www.bcwomens.ca

 

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer https://www.brainhunter.com/EN/Privacypolicy.html.

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of PHSA's continuing commitment to the protection of personal information it holds. View our PHSA Privacy Policy.

If you have any questions about the management of your personal information during the recruitment process, please contact the Manager, Talent Acquisition at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at careers@phsa.ca.