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Administrative Assistant CST Implementation
BC Cancer Vancouver Island, BC

Provide effective administrative support so our projects and departments run smoothly.


In this role, you will:

  • Coordinate the flow of information
  • Coordinate appointments and meetings
  • Process information and prepare documents
  • Assist with budget development and monitor expenditures
  • Arrange travel and accommodation
  • Submit Human Resource and Finance information
  • Maintain office equipment and supplies


Key Accountabilities


As our successful candidate, you will:


  • Maintain an up-to-date appointment calendar for the leader. Determine urgency and nature of requests. Resolve time conflicts.
  • Coordinate meetings: ensure well-defined and timely agendas, identify and notify interested parties, compile supporting materials, arrange catering, travel and accommodations. 
  • Draft agendas, gather background materials, attend meetings and record proceedings, prepare and distribute minutes, and take follow-up action.
  • Respond to verbal and written communication and share information, clarify details, and ensure follow-up by others.
  • Prepare documents such as presentations, spreadsheets, correspondence, meeting minutes, and reports accurately and quickly. 
  • Collect, enter and analyze data. Compile statistical information and reports.
  • Maintain a bring-forward system. 
  • Assist with budget development and monitor expenditures, authorize expense reimbursements and invoices to a pre-determined limit, and track expenditures third party for reimbursements. Complete purchase requisitions/online purchasing and forward for processing. Ensure invoices are authorized and submitted for payment. 
  • Submit eForms, process timekeeping, and liaise with Finance, Payroll and Human Resources.



You have:

  • Education, training and experience equivalent to Grade 12.
  • Graduated from a formal secretarial program.
  • Three (3) years recent related experience.
  • Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to adapt to changes in organizational priorities.

You have demonstrated abilities to: 

  • Use Microsoft Office applications, including word processing, spreadsheet and presentation software, at an advanced level. 
  • Prioritize workload and work under time pressures to meet deadlines. 
  • Communicate effectively verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. 
  • Record and transcribe minutes of meetings. 
  • Type at least 60 words per minute.


If this sounds like you, apply now!


Reference #77152
Temporary Full-Time (1.00 FTE)
Start Date: As soon as possible 
End Date: July 19, 2019

The Provincial Health Services Authority (PHSA) provides province-wide specialized health services to British Columbians. Our internal Staffing Solutions provides opportunities for people to jump start their career within PHSA and heath care. We are a collective talent pool of service minded professionals who are available to start work immediately. We have exciting new projects coming up and are currently recruiting for multiple positions.

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.


Applications will be accepted until the position is filled.


 ***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply.*** 


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