Job List

 

BC Women’s Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women’s health services that address the health needs of women of all ages and backgrounds. BC Women’s is one of the largest maternity facilities in Canada, with over 7,000 births a year, and is both the major primary and secondary maternity services provider in the Lower Mainland and the cornerstone of the provincial tertiary care system. As an academic health centre BCW’s mandate includes providing strong leadership in research and the education and professional development of health care professionals in areas related to the health of the populations we serve. 

 

BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. Sunny Hill Health Centre for Children (SHHC), a leading provincial facility offering specialized services to children and youth with developmental disabilities from birth to age 19, works collaboratively with BCCH. SHHC focuses on the child and their family while supporting health care professionals in their community. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts research to advance health and care through the Child and Family Research Institute and in partnership with the University of British Columbia.

 

BCW and BCCH are agencies of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose

 

Children's & Women's Health Centre

RES-Research Admin

Executive Assistant/Coordinator, Research Institute
Reference 
#76834
Regular Full-Time (1.00 FTE)

Start Date: As soon as possible
Vancouver, BC

 

 

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient and employee safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. 

Reporting to the Executive Director, BC Children’s Hospital Research Institute (BCCHRI), and working within the context of a research culture, the Coordinator, Executive Director develops, implements and supports research administration procedures, monitors research grant and manuscript development, and provides project and administrative support to the Executive Office, Research, which includes the Executive Director and Senior Director, Administration and Operations. Further, the Coordinator monitors ethics applications and other information of a sensitive and confidential nature; triages information based on significance and potential impact to funding and licensing, and notifies the Executive Director and Senior Director. The Coordinator professionally represents the interests of the Executive Director and the organization, communicates in a compelling manner to influence and persuade internal and external stakeholder at all levels, and keeps the Executive Director and Senior Director apprised of issues and activities. Interacts with senior leaders, directors, and managers to organize, and coordinate research administrative functions of the BCCHRI Executive Office, Research including workload and agency-wide research activities and projects.

 

 

Duties/Accountabilities:          
           

  • Drafts, implements, and supports research administration procedures across the organization to ensure BCCHRI is consistent with PHSA and BCCH best practice standards. On behalf of the Executive Director, ensures the necessary flow of information through PHSA, the BCCHRI and other partners while maintaining appropriate levels of security and confidentiality. 
  • Conducts background research on various topics, summarizes information and provides a synopsis of the findings. Collaborates with BCCH communications, BCCH research departments and research administration on various mandatory annual reports, including to the BCCH Annual Research Report and PHSA Metrics Report. 
  • Leads or provides key input in projects for the Executive Director and Senior Director, Administration and Operations, including policy development for research administrative processes. Responsibilities include surveying related domestic and international organizations for best practices, researching information and applicable language, tracking statistical data, and interpreting and applying BCCH, PHSA & BCCHRI policies and procedures. 
  • Coordinates and monitors ethics applications submitted to the C&W Research Ethics Board for review by the Executive Director. Prioritizes applications based on significance of content, such as biosafety, or renewal/expiry date, and potential disruption to funding or licensing. In the absence of the Department Head, provides application for the review and approval of the Executive Director and Senior Director for review. 
  • Coordinates PHSA Conflict of Interest Declarations on behalf of BCCHRI Executive Office, Research to ensure complete and timely submissions. Reviews Declarations for content, identifies and prioritizes those that require additional review by the Executive Director, for submission to the Conflict of Interest Management Committee. 
  • Manages and supports the Executive Director’s research grant and manuscript development process by tracking and collating research and reference materials. Monitors publication submissions and approvals, maintains the Executive Director’s Curriculum Vitae, and provides abstracts to the PHSA and BCCH communications department for dissemination.  
  • Produces and maintains a variety of accurate and well-designed documents including correspondence, expense claims, curriculum vitae, grant applications, manuscripts, presentations, memos, minutes and meeting agendas, and maintains files. 
  • Screens incoming materials, prioritizes items for immediate attention.  Develops and coordinates key research committee meeting activities and background materials, taking minutes, and ensuring timely follow-up actions. 
  • In collaboration with the Manager, Research Financial Planning and Analysis, assists in monitoring research project budgets by ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized and reconciled, and analyzes and reports on variances. Ensures the transition of new and outgoing research staff.

 

Qualifications:

 

  • A level of education, training, and experience equivalent to a Bachelor’s degree in Science, Business Administration, or Health Administration
  • Five (5) years recent related experience in a responsible administration, project management and/or business operations role in a health care or Academic Health Sciences environment. 
  • Strong interpersonal, organizational and communication skills are required. 
  • Ability to oversee and provide leadership to scientific and research operations processes. 
  • Proven critical thinking skills and the ability to discern risks.  Ability to take initiative and make decisions independently. 
  • Ability to adapt and change procedures and processes to accommodate new roles and functions. 
  • Demonstrated experience working with RiSE, advanced word processing, spreadsheet and database applications is required. 
  • Experience working with PeopleSoft, Workbrain, curriculum vitae’s, grant applications and financial accounts, particularly accounts payables and/or receivables is an asset

 

 

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

 

 ***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply.*** 

 

Please visit internaljobs.phsa.ca to register your internal profile and apply online for internal jobs.  If you require a temporary password outside of regular business hours, please email the Internal Jobs Help Desk internaljobshelpu@phsa.ca    

 

Internal competition closes November 7, 2018. Internal applications received after this date will be considered as late applications. 

 

Applications will be accepted until the position is filled.

 

For more information about the Agency that you are interested in, please visit the website at: www.bcchildrens.ca  or www.bcwomens.ca

 

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that we collect from you or about you when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your contact information, education and experience, desired job location and pay information, eligibility and availability, core skills, job functions, getting to know you responses, resumes, cover letters, references, pre-screening questionnaire responses and job application history is recorded in PHSA’s third-party applicant tracking system (“Brainhunter”)in Canada indefinitely and will be shared with our staff on a “need to know” basis. If you require access to your data, PHSA can provide a printout of your data and job application history. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information.

The service provider (“Brainhunter”) allows the option for you to delete your account after signing into the system. Before deletion you are advised with a warning. Your record is permanently purged / deleted from the respective site and the record will not be available in any searches. The job will have only the respective application information that you made previously.

To view the third party vendor privacy policy please refer https://www.brainhunter.com/EN/Privacypolicy.html.

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of PHSA's continuing commitment to the protection of personal information it holds. View our PHSA Privacy Policy.

If you have any questions about the management of your personal information during the recruitment process, please contact the Manager, Talent Acquisition at 604-875-7251, toll free 1-866-744-7363 or #260 – 1770 West 7th Avenue, Vancouver BC, V6J 4Y6. You may also contact External Recruitment at careers@phsa.ca.