Job List

Program Support Coordinator

Req #65157

Vancouver, BC

$23.10/hr

 

Job Summary

 

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient care and safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. 

 

Reporting to the Supervisor, Program Support, the Program Support Coordinator’s primary function is to provide efficient administrative support relating to the education and training programs, working as part of a team to coordinate a range of administrative, financial, purchasing, and clerical functions related to the educational activities and services provided by BCEHS Learning Division.

 

Duties 

  • Act as a point of contact for Learning by answering routine enquires, trouble shooting enrollments and other related enquires on educational programs within Learning.
  • Assist the Program Support Supervisor and others as directed, with administrative support including:
    • Preparing and organizing education courses and itineraries as required
    • Accountable for purchasing and maintaining levels for stationary, program materials, and course supplies, including submission to finance for payment
    • Determining the availability and price of facilities and catering and finalizes agreements related to bookings
    • Logging, distributing and filing of training related forms
    • Assisting in the updating and development of online resources
  • Screening incoming materials, sorting, prioritizing, logging (using CLIFF system), tracks and distributes incoming correspondence and briefing notes and maintaining a bring-forward system.
  • Maintains the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records for the office.
  • Creates documents such as memos, correspondence, emails, reports, PowerPoint presentations, presentation materials, graphics and spreadsheets using established software applications.
  • Develops and maintains databases, contact lists, email distribution lists and phone lists.
  • Assist Learning in delivering education programs to operational employees, including:
    • Coordinating venues, catering and travel arrangements
    • Preparing and maintaining of course rosters, attendance and accreditation data
    • Preparing and delivering course materials
    • Producing program reports and reconciling and/or or auditing reports for finance, for course and travel expenses.
    • Tracking financial expenses for course delivery; identifying concerns to responsible manager
  • Performs other related duties as assigned.

 

Qualifications

 

Education, Training, and Experience

 

Grade 12 supplemented by accounting courses and three years’ recent, related experience or an equivalent combination of education, training and education.

 

Skills and Abilities

  • Ability to keyboard at 45 wpm.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment

 

Applications will be accepted until the position is filled. 

 

For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca 

 

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that you provide when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your information will be shared with our staff on a “need to know” basis. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information. To view the third party vendor privacy policy please refer to https://www.brainhunter.com/EN/Privacypolicy.html.

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights.

If you have any questions about the management of your personal information, please email careers@phsa.ca.