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BC Women’s Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women’s health services that address the health needs of women of all ages and backgrounds. BC Women’s is one of the largest maternity facilities in Canada, with over 7,000 births a year, and is both the major primary and secondary maternity services provider in the Lower Mainland and the cornerstone of the provincial tertiary care system. As an academic health centre BCW’s mandate includes providing strong leadership in research and the education and professional development of health care professionals in areas related to the health of the populations we serve. 


BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. Sunny Hill Health Centre for Children (SHHC), a leading provincial facility offering specialized services to children and youth with developmental disabilities from birth to age 19, works collaboratively with BCCH. SHHC focuses on the child and their family while supporting health care professionals in their community. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts research to advance health and care through the Child and Family Research Institute and in partnership with the University of British Columbia.


BCW and BCCH are agencies of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose



Children's & Women's Health Centre

General Administration

Training Coordinator

Reference #64783

Regular Full-time (1.00 FTE)

Start Date: January 3, 2018

Vancouver, BC


In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. 


Reporting to the Vice-President Medical Affairs, the Training Coordinator oversees the day-to-day administration of the training programs for residents, fellows, Clinical Trainees (IMG’s) from Ob/Gyn, Infectious Diseases, Psychiatry, Family Practice, Internal Medicine, Radiology, Endocrinology, Hematology. The Training Coordinator also implements and manages individualized, often complex, placements for medical students, sub-specialty fellows, GP’s seeking enhanced skills, midwives and nurse practitioners. The position functions as the liaison between hospital administration, attending physicians, residents, fellows, medical students and the University of British Columbia as well as respective local, national and international institutional and regulatory offices.




• Administers and coordinates all details of the Fellowships, electives and selectives which includes responding to inquiries from trainees and faculty, creating master schedules to meet the trainees’ objectives and PAR-BC guidelines (as appropriate); maintaining the educational website; orientation; maintaining electronic manual; administrative guidance; approval of vacation requests;  supervision and direction. 
• Actively builds and maintains networks to secure additional clinical placements for current and future trainees. 
• Advises Program Directors on accreditation and recruitment policies and procedures and assists with the recruitment process for Fellowships. 
• Coordinates the application process for Clinical Traineeships taking place at BC Women’s for International Medical Graduates (IMG’s). 
• Coordinates placements for women’s health training in the community including the Options for Sexual Health Elective annually for Family Practice residents. 
• Liaises with the UBC Post & Undergraduate Dean’s offices as well as the College of Physicians & Surgeons of BC to obtain educational licenses for out-of-province medical students, residents and fellows who will be training at BC Women’s. 
• Liaises with the UBC Residency sites annually, to confirm the schedules for the residents doing their core rotations at BC Women’s for the academic year. 
• Collaborates with the PHSA Medical Staff Office to obtain privileges for trainees and ensures all documentation including Cerner training and IT access is in place before training commences. 
• Distributes, summarizes and monitors the evaluations for the trainees alerting the Medical Directors if any remedial action needs to be taken. Maintains records of the physicians’ teaching summaries and the residents’ evaluations of their preceptors and programs and provides them with the data on an annual basis. 
• Performs other related duties as assigned.



A level of education, training, and experience equivalent to graduation from a post-secondary office administrator program plus five years recent related experience at a senior level in a healthcare or academic setting. 

Demonstrated ability to work independently and to oversee, investigate and resolve administrative issues. Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond to internal and external stakeholders with diplomacy, courtesy and discretion.  Highly developed interpersonal skills including the ability to establish and maintain co-operative and collaborative networks and working relationships. 


Demonstrated effective time-management skills including the ability to organize and prioritize work and to meet frequent and tight deadlines.  Demonstrated ability to exercise sound judgment, initiative and a high attention to detail in the completion of complex training and call schedules.  Ability to provide leadership, guidance and direction to others on training matters and protocols.  Demonstrated ability to use computer related equipment including word processing, spreadsheet, database, internet software.


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***Employees of PHSA must apply via the "Internal Application Process" . Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply.*** 


Please visit to register your internal profile and apply online for internal jobs.  If you require a temporary password outside of regular business hours, please email the Internal Jobs Help Desk    


Internal competition closes December 6, 2017. Internal applications received after this date will be considered as late applications. 



Applications will be accepted until the position is filled.


For more information about the Agency that you are interested in, please visit the website at:


PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

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Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that you provide when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

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