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The BC Cancer Agency is committed to reducing the incidence of cancer, reducing the mortality from cancer, and improving the quality of life of those living with cancer. BC Cancer Agency provides a comprehensive cancer control program for the people of British Columbia in partnership with regional health authorities to deliver a range of cancer services, which include prevention, screening and early detection, diagnosis and treatment, research, education, supportive care, rehabilitation and palliative care. It operates six regional cancer centres in Surrey, Kelowna, Vancouver, Victoria, Abbotsford and Prince George, along with two research centres that conduct research into the causes and cures for cancer. 

 

 

BCCA is an agency of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC.  PHSA embodies values that reflect a commitment to excellence.  These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose.

 

BC Cancer Agency
DT- General Social Work
Secretary, Cancer Care
Reference #64345
Pay Rate: $24.22/hr
Casual (0.01 FTE)
Start Date: November 25, 2017
Surrey, BC- Fraser Valley Centre


In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Secretary, Cancer Care, provides secretarial and administrative support within a team setting to the Patient & Family Counselling and Nutrition Services including Clinical Coordinators, Clinical Counsellors/Social Workers and other therapists as well as Psychiatry, and Nutritionists.

 

Duties/Accountabilities:



1.Arranges meeting times, books meeting rooms, notifies attendees, and circulates relevant materials as requested.  Acts as a recording secretary by preparing agenda; drafting, typing and distributing minutes of various meetings.  Initiates and takes follow-up action as indicated in minutes. 

2.Using word processing software types, formats and edits documents such as correspondence and memos from transcribing equipment, hand-written or electronic drafts. Drafts routine items for signature as required. 

3.Prepares presentation materials such as abstracts, posters, papers, handouts and slides for educational sessions, workshops and conferences, as directed. 

4.Screens and prioritizes calls from all sources including patients; refers calls to other parties or provides information as appropriate.  Greets visitors and handles enquiries. 

5.Maintains a schedule of appointments for appropriate individuals. 

6.Opens, screens, prioritizes and distributes incoming mail.  Maintains files of incoming and outgoing information and correspondence. 

7.Assists in research by typing research proposals and grant applications and by gathering information and articles from various sources such as the library. 


8.Maintains department manuals including Directive and Procedure manuals, by typing updates and distributing copies as requested. 

9.Maintains own workload statistics; collects, collates and types statistics for the Departments. 

10.Participates in interdepartmental meetings for patient flow or workload related meetings. 

11.Maintains the timebook for the relevant areas. 

12.Books hotel accommodation and makes travel arrangements. 

13.Responds to telephone calls from patients and hospital staff regarding temporary accommodation; records demographic, medical and personal information on each patient and forwards information for booking purposes. 

14.Provides secretarial support to other departments/processes as required. 

15.Performs other related duties as assigned.

 

Qualifications:            

     

Education, Training and Experience

•Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities

•Ability to keyboard at 60 w.p.m.

•Ability to communicate effectively both verbally and in writing.

•Ability to deal with others effectively.

•Ability to organize work.

•Physical ability to carry out the duties of the position.

•Ability to operate related equipment.

 

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

 

Applications will be accepted until the position is filled.

 

For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca

                               

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

 

 

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that you provide when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your information will be shared with our staff on a “need to know” basis. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information. To view the third party vendor privacy policy please refer to https://www.brainhunter.com/EN/Privacypolicy.html.

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights.

If you have any questions about the management of your personal information, please email careers@phsa.ca.