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The BC Cancer Agency is committed to reducing the incidence of cancer, reducing the mortality from cancer, and improving the quality of life of those living with cancer. BC Cancer Agency provides a comprehensive cancer control program for the people of British Columbia in partnership with regional health authorities to deliver a range of cancer services, which include prevention, screening and early detection, diagnosis and treatment, research, education, supportive care, rehabilitation and palliative care. It operates six regional cancer centres in Surrey, Kelowna, Vancouver, Victoria, Abbotsford and Prince George, along with two research centres that conduct research into the causes and cures for cancer. 



BCCA is an agency of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC.  PHSA embodies values that reflect a commitment to excellence.  These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose.


BC Cancer Agency
Screening – Registry
Health Record Technician, Screening Registry
Pay Rate: $21.99/hr
Temporary Full time (1.00 FTE)
Start Date: November 14, 2017
End Date: March 14, 2018
Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. 

The Health Record Technician, Screening Registry performs a variety of duties such as data collection:  coding, abstracting, entering, and maintaining data in the screening databases; quantitative and qualitative analysis on client records; support Cancer re-screening follow-up; support quality assurance case reviews; and complete requests for client information in accordance with approved policies.



1. Performs diagnostic and follow-up procedural data capture in accordance with departmental standards and guidelines.  Utilizes coding systems and resources as required to code and abstract diagnostic and procedural data.  Inputs the data into the electronic Screening Registry database. 

2. Identifies missing or questionable information by reviewing available diagnostic reports and related information; obtains and clarifies missing or questionable information by contacting hospitals, diagnostic facilities and surgeon/physicians’ offices. 

3. Completes data collection by obtaining information from patient reports (including BC Cancer Agency System (CAIS), outside physicians, and hospitals. 

4. Identifies errors and omissions in patient information and enters corrections into the Screening Registry database; identifies and corrects client record issues according to established guidelines. 

5. Maintains and updates client status and follow-up information in the Screening Registry database to support client screening follow-up; utilizes sources such as returned and non-deliverable follow-up letters, communication from clients and/or physicians, BC Cancer Registry, Ministry of Health, and Vital Statistics.  Maintains an Excel database to summarize and track information. 

6. Determines the necessity to pursue further diagnostic information by reading reports and, based on report recommendations and departmental procedures, identifying whether clients are expected to have further diagnostic testing. 

7. Ensures data quality/integrity of work by reviewing the data capture for accuracy and completeness. 

8. Forwards Summary Printouts and related diagnostic reports to clinics. 

9. Supports quality assurance for case reviews by identifying cases for review in accordance with established criteria; includes requesting, assembling, entering data, and returning relevant materials (cytological slides, diagnostic films, and reports) to external sources.  

10. Receives continuity of care requests for Screening Registry client information and releases information according to approved policies, i.e. sends requested Patient Histories to clinics within the Provincial Colposcopy Services and obtains and delivers cytology slides to BCCA Laboratory Medicine pathologists. 

11. Participates in continuous quality improvement activities: provides input/feedback to supervisor regarding opportunities for process improvement; identifies and communicates operational issues to supervisor. 

12. Performs clerical functions such as maintaining filing systems, photocopying, faxing documents, receiving mail, and recording workload information. 

13. Performs other related duties as assigned.



Education, Training and Experience 

• Grade 12, graduate from an approved program for Health Record Technicians, plus two (2) years recent related experience or an equivalent combination of education, training and experience. 

Skills and Abilities 

• Ability to communicate effectively both verbally and in writing. 
• Ability to deal with others effectively. 
• Physical ability to carry out the duties of the position. 
• Ability to operate related equipment.

•Ability to operate related equipment.


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***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who applies to this posting using this external site will be considered with other external candidates. Seniority will not apply.***



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Internal competition closes November 10, 2017. Internal applications received after this date will be considered as late applications.


Applications will be accepted until the position is filled.


For more information on all that the PHSA has to offer, please visit:


PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.



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Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that you provide when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

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