The Provincial Health Services Authority (PHSA) plans, manages and evaluates selected specialty and province-wide health care services across BC, working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. PHSA embodies values that reflect a commitment to excellence. These include: Patients first • Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose
BC Provincial Renal Agency
Business Planning Coordinator
Regular Full-time (1.00 FTE)
Start Date: December 4, 2017
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to Director of Business Planning, the Business Planning (BP) Coordinator prepares periodic financial reports to renal programs detailing budget and actual spending of allocated funds, prepares reports to various PRA working groups and committees and BCCSS, prepares purchase orders and monitor home hemodialysis equipment, warranty and services, and prepares period and fiscal end accruals, audit schedules and balance sheet reconciliations. The BP Coordinator responds to internal and external queries related to vendors’ receivables and payables, employee expense claims and other disbursement related queries. The Coordinator prepares and reconciles special purpose fund and various balance sheet accounts and keeps vendor accounts up to date. The role tracks, codes, and validates invoices then forwards for approval and payment.
• Receives vendor billing invoices for renal dialysis supplies, medications and services from provincial health authorities, pharmacies and other vendors. Ensures that pharmacy invoices include only those that are in the renal formulary list, validates to ensure proper authorization and documentation, processes invoices and forwards them to Accounts Payable for payment. Monitors and tracks expenses, receivables, payables and equipment for periodic reporting, and prepares reports for reconciliation with the general ledger.
• Receives internal and external accounts receivables, including vendor rebates and interagency transactions utilizing BCPRA resources. Monitors and tracks for quarterly reporting, and prepares reports for reconciliation with the general ledger.
• Prepares reports for Health Authority Renal Programs, such as the Renal Resource Program and Peritoneal Dialysis, and BCPRA working groups and committees regarding the status of their funds and availability of resources for future programs and initiatives.
• Monitors and prepares financial status of BCPRA-hosted conferences, such as BC Kidney Days, GP Days and Western PD Days.
• Prepares consumable utilization data on third party services, medications, supplies, etc., for BCCSS for the purposes of ascertaining volumes and costs in support of the development of Requests for Proposals (RFPs) and compliance to contract terms and conditions.
• Maintains filing, distribution and backup systems in order to ensure security of summary invoices and patient data.
• Prepares purchase orders, maintains and monitors home dialysis equipment annual warranty and associated home hemodialysis services based on vendor contracts. Tracks dialysis supplies provided to independent dialysis patients.
• Prepares period and fiscal end accruals including referred out payments to various health authorities as well as year-end accounting journals, and assists in preparation and compilation of audit binders.
A level of education, training, and experience equivalent to Grade 12 and two years of the CMA or CGA program and four (4) years of experience in accounting or a related field.
Demonstrated ability to use related equipment including word processing, spreadsheets and accounting applications at an advanced level. Ability to work independently. Ability to be flexible to meet and adapt to changes in organizational priorities. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to initiate, organize and complete work independently within specified timelines. Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries. Ability to communicate with people from diverse sectors and cultural backgrounds. Ability to type 45 wpm. Physical ability to carry out the duties of the position.
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***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply.***
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Internal competition closes November 6, 2017. Internal applications received after this date will be considered as late applications.
Applications will be accepted until the position is filled.
For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca
PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.