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The BC Cancer Agency is committed to reducing the incidence of cancer, reducing the mortality from cancer, and improving the quality of life of those living with cancer. BC Cancer Agency provides a comprehensive cancer control program for the people of British Columbia in partnership with regional health authorities to deliver a range of cancer services, which include prevention, screening and early detection, diagnosis and treatment, research, education, supportive care, rehabilitation and palliative care. It operates six regional cancer centres in Surrey, Kelowna, Vancouver, Victoria, Abbotsford and Prince George, along with two research centres that conduct research into the causes and cures for cancer. 

 

BCCA is an agency of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC.  PHSA embodies values that reflect a commitment to excellence.  These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose.

 

BC Cancer Agency

Research Genome Administration

Finance Coordinator

Reference #63504

Regular Full-time (1.00 FTE)

Start Date: December 1, 2017

Vancouver, BC

 


In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Administrator, the Finance Coordinator provides financial reporting and administration on selected grant funded programs. The responsibilities include monitoring project and research grant budgets, coordinating the development and submission of  financial reports, liaising with PHSA finance to ensure grants’ financial information is accurately maintained in a timely manner, monitoring and tracking receipts and disbursements and assisting with the coordination of funds among co-applicants from the Provincial Health Services Authority (PHSA), BC Cancer Agency (BCCA), BC Cancer Research Centre (BCCRC), BC Cancer Foundation (BCCF), Vancouver General Hospital (VGH), Vancouver Coastal Health Authority (VCHA), and the University of British Columbia (UBC) and Simon Fraser University (SFU).

 

Duties/Accountabilities:

• Monitors expenditures on a monthly basis and reviews and analyzes financial information of selected grant funded programs for the Finance Administrator and Project Managers to assist with planning budgets. This includes pulling appropriate general ledger accounting information, performing review of accounts and classifying financial information for reporting, invoicing and budgeting purposes. Ensures budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts. Investigates and identifies errors/discrepancies and creates journal entries to correct accounting records and maintain financial information integrity. 
• Prepares and reviews purchase orders and expense claims to ensure applicability and correct expense coding. Verifies appropriate back-up provided and ensures compliance with PHSA policy as well as external funding agency policies. Identifies/determines if expense claim is allowable and makes suggestions on alternative options, if necessary. Follows up with vendors on outstanding credits or erroneous billing as well as cheque payment requests and facilitates payment options by ensuring that required information is obtained (cheque payment, wire transfer, credit card, etc.) 
• Performs periodic reconciliation of the general ledger, corporate card purchases, capital expenditures, payroll report and receivables to ensure accuracy and timely follow-up. 
• Prepares billing invoices based on the general ledger on a weekly, quarterly and ad-hoc basis to ensure timely collection of revenue from external funding agencies. Ensures payments are received in full and follows-up on outstanding bad debt accounts. 
• Communicates internally with Accounts Payable, Accounts Receivable and PHSA Finance and provides direction on account coding to accurately reflect nature of financial transaction. Monitors and reconciles shadow accounts held at UBC and SFU by pulling the general ledger held at these institutions to ensure accurate and complete yearly reporting of funding received. Communicates with the universities regarding accounting discrepancies and generates journal entries and/or invoices to reflect accurate financial information. 
• Monitors reporting/invoicing due dates and coordinates timelines to ensure that deadlines are met. Compiles and prepares financial reports/invoices as needed (quarterly, yearly, etc.) and ensures that expenditures reported are in compliance with spending guidelines and GAAP (generally accepted accounting principles). Identifies under/over-expenditures and recommends options to ensure that project stays within budget. 
• Provides support during annual and interim audits by compiling general ledger information and ensuring proper documentation is kept on file. Provides analysis to identify/explain journal entries as required by the auditor. Coordinates periodic financial and annual reports as required by granting agencies, PHSA and UBC to ensure information is summarized according to guidelines.

 

Qualifications: 

Diploma in Accounting/Financial Management or 4th level standing in the CPA program and preferably three (3) years of recent related experience in a multi government institutional setting, including experience working with national and international granting and funding bodies.  


Knowledge and experience in working with General Accepted Accounting Principles (GAAP) in a university/life science environment. Knowledge of grant management and familiarity with granting agencies and their guidelines and policies. Working knowledge of the university/health care funding process and procurement practices is an asset. Demonstrated ability to conduct oneself in a professional and confidential manner.  Demonstrated administrative and organizational skills.  Demonstrated ability to productively use word processing, excel spreadsheets, financial reporting and project/budget management applications.  Demonstrated ability to communicate effectively both verbally and in writing.  Ability to work independently with minimal direction. Ability to handle workload pressures and demonstrated ability to prioritize.  Ability to supervise junior staff.

 

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

 

Applications will be accepted until the position is filled.

 

For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca

                               

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

 

 

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that you provide when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

Your information will be shared with our staff on a “need to know” basis. We do not sell or rent the information you provide to us to third parties. However, we do contract with a service provider to assist us in maintaining and managing our databases and to communicate with job applicants. We do not authorize this third party to make any other use of your information. To view the third party vendor privacy policy please refer to https://www.brainhunter.com/EN/Privacypolicy.html.

Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights.

If you have any questions about the management of your personal information, please email careers@phsa.ca.