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BC Women’s Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women’s health services that address the health needs of women of all ages and backgrounds. BC Women’s is one of the largest maternity facilities in Canada, with over 7,000 births a year, and is both the major primary and secondary maternity services provider in the Lower Mainland and the cornerstone of the provincial tertiary care system. As an academic health centre BCW’s mandate includes providing strong leadership in research and the education and professional development of health care professionals in areas related to the health of the populations we serve. 

 

BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. Sunny Hill Health Centre for Children (SHHC), a leading provincial facility offering specialized services to children and youth with developmental disabilities from birth to age 19, works collaboratively with BCCH. SHHC focuses on the child and their family while supporting health care professionals in their community. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts research to advance health and care through the Child and Family Research Institute and in partnership with the University of British Columbia.

 

BCW and BCCH are agencies of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose

 

 

Children's & Women's Health Centre

Sunny Hill Health Centre for Children

Behavioural Development Conditions

Administrative Secretary

Reference #62895

Regular Full-time (1.00 FTE)

Start Date: November 14, 2017

Vancouver, BC

 


In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.     

 

Reporting to the Administrative Site Manager, the Administrative Secretary is responsible for providing skilled administrative support to the Vice President, Child Development and Rehabilitation Program, Program Managers and Administrative Site Manager.  The Administrative Secretary will support a variety of functions and projects dealing with sensitive and confidential issues.  The Administrative Secretary works independently and communicates with internal and external stakeholders to share information related to academic, operational and administrative activities of the Health Centre.

 

 

Key Accountabilities:

•Provides confidential secretarial support to the management team including the Vice President – CD+R, Program Managers and Administrative Site Manager that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner. 
•Utilizes a variety of software applications to prepare documents, presentations, spreadsheets, correspondence in a timely, professional manner. 
•Coordinates meetings, appointments and maintains electronic calendars for the management team.  Attends meetings, prepares agendas, records, transcribes and distributes minutes for various committees and meetings. 
•Performs timekeeping functions and supports the posting of internal positions within the Health Centre.

 

 

Qualifications: 

A level of education, training and experience equivalent to completion of Grade 12 and graduation from a recognized secretarial program plus three years related experience in a healthcare setting.  This position requires the ability to work independently and the skill to resolve administrative issues/problems.  The incumbent must have the ability to maintain discretion with respect to confidential correspondence. 

 

Technical skills required are the ability to type 60 wpm, and the demonstrated proficiency in applications such as Word, Excel, Outlook, Internet, Visio, PowerPoint, fax and photocopiers.  Excellent communication skills, both verbally and written are a must as well as the ability to deal effectively with the staff and the public.  Demonstrated ability to organize and prioritize workload under minimal supervision.  Physical ability to carry out duties for this position is required.

 

 

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

 

***Employees of PHSA must apply via the "Internal Application Process" . Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply.*** 

 

Please visit internaljobs.phsa.ca to register your internal profile and apply online for internal jobs.  If you require a temporary password outside of regular business hours, please email the Internal Jobs Help Desk  internaljobshelpu@phsa.ca    

 

Internal competition closes October 10, 2017. Internal applications received after this date will be considered as late applications. 

 

 

Applications will be accepted until the position is filled.

 

For more information about the Agency that you are interested in, please visit the website at: www.bcchildrens.ca  orwww.bcwomens.ca

                               

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

Privacy Policy

Provincial Health Services Authority (PHSA) respects your right to privacy and takes seriously its responsibilities regarding the collection, use and disclosure of your personal information. Personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act of BC, section 26 (c). The personal information that you provide when applying for a job with PHSA will be used to assess your qualifications and suitability as a potential employee of PHSA, as well as for the purposes of recruitment and onboarding. We may also collect and use additional personal information provided by you or your references in the course of the evaluation and hiring process that will become part of your employment file if you are a successful candidate.

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Under certain circumstances, some personal information may be disclosed pursuant to the Freedom of Information and Protection of Privacy Act of B.C. For example, where we believe in good faith that the law requires disclosure of such information in response to legal process and law enforcement rights.

If you have any questions about the management of your personal information, please email careers@phsa.ca.