Salary Range: $90,770-$130,481/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Job Summary:
In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Director, Provincial Clinical Trials, the Manager, Clinical Trials, Financial Operations leads the financial functions of the BC Cancer Clinical Trial sites. The Manager strategically monitors, assesses, interprets, and reports fiscal performance of the BC Clinical trials as it relates to the resource utilization, expenditure patterns, statistical and critical indicator data, and the meeting of budgetary targets. Responsible for internal financial auditing of clinical trial studies, ensuring reporting and policy compliance, investigating gaps, and managing and mitigating risks. Responsible for bringing operational and project issues that require escalation to the BC Clinical Trial leadership team.
Duties/Accountabilities:
• Supports the development and implementation of Provincial Clinical Trials (PCT) plans, goals, and objectives consistent with the strategic plan of the PCT. Streamlines the accounting process of the BC Cancer Clinical trial sites including the developing of strategic and financial operational plans, providing financial variance analysis to the Clinical Research Unit (CRU) leadership, and forecasting annual and multi-year operating budgets and capital expenditures to measure resource utilization, expenditure patterns and trends in compliance with PHSA Finance policies such as accounting and fiscal management, Public Sector Accounting Standards and PHSA restricted funds policy.
• Oversees day-to-day financial functions of the BC Cancer Clinical Trial sites including, Vancouver, Abbotsford, Surrey, Kelowna, Victoria, and Prince George. Reports on Accounts Payable/Accounts Receivable (AP/AR), financial reporting, consulting with suppliers/vendors and working with the PHSA Finance Department. Monitors the Provincial Clinical Trials Office (PCTO) expenditures against items such as rent, staffing, supply, and other operating costs and ensures budgets for internal and external funds are maintained.
• Provides leadership to staff through collaborative coaching, guiding and modeling key behaviors and strategies, encouraging dialogue and providing guidance and advice to facilitate resolutions to work issues. Fosters partnerships and establishes systems that ensure seamless client flow.
• Recruits, hires, and supervises staff by identifying vacancies, interviewing applicants, and making hiring decisions in collaboration with physician and professional practice leaders as needed; and ensures clarification of roles, adherence to accreditation and practice standards, and safe delivery of care.
• Develops the program budget to complement strategic directions within existing fiscal constraints and uses utilization methods to monitor and adhere to allocated budget. Manages and provides consolidated financial reports, this includes the analysis of resource utilization and expenditure patterns. Manages and prepares the consolidation and reporting of the BC Clinical Trial site operating budgets and expenditures during the accounting period and fiscal year-end. Works in collaboration with the BC Clinical trial leadership team to identify the problem(s) and assess the need for the project based on budget availability.
• Leads as a subject matter expert (SME) on finance queries for the Provincial Clinical Trials office. Coordinates finance including business and operational improvements across the BC Clinical Trial Sites. Represents the Clinical Trials portfolio on applicable regional or provincial finance initiatives; oversees and supports implementing these initiatives.
• Conducts financial audits post-clinical study closure to derive insights on the performance of studies from the budget and finance perspective, and to provide recommendations on appropriate costing of clinical trial activities and presents to the site leadership the impact of financial analysis and makes recommendations regarding new or expanded services to operate and manage the sustainability of Clinical Trials.
• Leads the reconciliation process utilizing financial information from the Clinical Trials Monitoring System (CTMS), PeopleSoft, and Financial Information Needs (FIN) to ensure the anticipated revenue aligns with the budget.
• Performs other duties as assigned.
Qualifications:
• A level of education, training, and experience equivalent to a Bachelor’s degree in a related discipline such as Clinical Trials, Science, Health Care, Accounting, or Business, plus a minimum of 7 years’ experience.
• An understanding of a hospital or university environment, including knowledge on the application of Collective Agreements considered an asset.
• Demonstrated organizational, analytical, problem solving and decision-making skills; ability to provide supervision and leadership to support staff.
• Demonstrated interpersonal skills to facilitate teamwork and team building. Effective coaching and mentoring skills.
• Advanced Excel, Word, Access, and PowerPoint skills.
• Demonstrated experience with ERP systems. Strong attention to detail; exceptional writing and presentation skills with the ability to convey an understandable and relevant message linking business issues, financial results, and strategy.
• Excellent organizational skills and ability to multi-task and prioritize workload to meet deadlines.
