Salary Range: $63,484-$91,259/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

 

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Project Coordinator reports to the Senior Project Manager, Slocan Site Redevelopment Project, and will support the transition & activation workstream to ensure the new centre opens on time and on budget and is ready to deliver quality services upon opening. The role is responsible for providing project coordination, project analysis, and inter-workstream integration support to the transition and activation workstream of the Slocan Site Redevelopment Project including building readiness, operational readiness, and activation components.

Duties/Accountabilities:

• Coordinates the planning and implementation of assigned facilities projects, from the initial planning and design stages through to implementation and completion; provides support by communicating policies and priorities, monitoring work and ensuring issues are resolved or escalated to appropriate level(s) to meet project budget, schedule, deliverables and user requirements.
• Liaises with various internal and external partnersholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to leadership
• Provides project support to Project Leaders/Managers on single projects or portfolios of projects by assisting with project planning and coordination, maintaining and coordinating information flow and project records including proposals, contracts, risk/issues registries, work plans and timelines, change requests, meeting agendas and minutes, project decisions and approvals, submittals, plans, manuals, status reports, financial reports, and related quality and risk management processes.
• Acts as the first point of contact within a project and work team, receiving client requests for renovations, space, cost estimates, or other facilities solutions; validates and triages requests; routes requests to appropriate service provider(s) and/or manages process(es) to obtain decisions from senior leadership; maintains a database of requests, status and outcomes.
• Arranges for procurement of furniture and minor equipment; liaises with vendors, develops and implements relocation plans, schedules and coordinates equipment installation, coordinates movers, and engages IT, Housekeeping, Security and other internal service providers to align with project timelines; minimizes client disruption and downtime during move process.
  
  

Qualifications:

• A level of education, training and experience equivalent to a Diploma in Project Management, Building Technology and/or related discipline, supplemented with three (3) to five (5) years’ recent related experience with facilities projects within a large complex organization, or an equivalent combination of education, training and experience.
• General understanding of capital project implementation processes; familiarity with construction drawings and construction specifications, and/or clinical operation and/or support services in the health care setting.
• Knowledge of project management principles and methodologies, works well with significant amounts of information and managing small details.
• Thinks analytically and conceptually; questions and challenges the status quo to identify issues, solve problems and design and implement effective processes across systems and partnersholders.
• Works well independently as well as a member of a team within a dynamic project environment with changing priorities.
• Creates an engaging environment where others have meaningful opportunities and the resources to fulfill their expected responsibilities.