Please note: This position is with BC Shared Health Services (BCSHS), a separate employer from the Provincial Health Services Authority (PHSA). PHSA is providing recruitment services on behalf of BC Shared Health Services. Only BCSHS bargaining unit staff will be considered as internal applicants.

Job Summary

BC Shared Health Services is a shared services organization that improves efficiency across BC’s health system by centralizing key business and support functions. Creating streamlined processes and working together as one system across the province helps health authorities work more efficiently so they can focus on delivering high-quality patient care.

Reporting to the Accounts Payable Supervisor, the position performs a variety of accounts payable duties, including batching, processing, entering, matching, and paying documents in accordance with established guidelines, using a personal computer and related software applications. The position reconciles vendor accounts, responds to related inquiries, and investigates and resolves problems and discrepancies, referring unresolved or more complex matters to the appropriate individual.

Duties and Accountabilities

• Matches invoices, receiving reports, packing slips, and other documentation with purchase orders and follows up with appropriate internal contacts, including Materials Management staff, and external vendors regarding disputed supplier or vendor accounts, missing invoices, proof of delivery, unmatched documents, and other discrepancies. Verifies the accuracy of invoices by reviewing quantities, prices, taxes, extensions, discounts, freight charges, and other relevant information prior to data entry.
• Investigates problems or discrepancies related to accounts payable documentation and takes appropriate action in accordance with established procedures, referring more complex matters to the Supervisor as required. Prepares and enters accounts payable data into the computerized Materials Management subsystem and matches, checks, and reconciles computer output against source data to ensure accuracy and completeness.
• Verifies signing authorities and account codes for documents processed through Accounts Payable and responds to related inquiries from internal and external contacts. Identifies and resolves routine issues and discrepancies in accordance with established procedures and escalates more complex matters to the Supervisor where appropriate.
• Reconciles and balances sub-ledger accounts to vendor accounts, identifies discrepancies, and takes corrective action in accordance with established procedures. More complex reconciliation matters are referred to the Supervisor.
• Prepares and enters accounts payable documents, including petty cash replenishments, employee expense claims, and contract payments, in accordance with established procedures. Prepares cheques for scheduled delivery to payees and maintains related filing and documentation.
• Performs other related duties as required.

Qualifications

• Grade 12, successful completion of a recognized accounting course, and two years of recent, related experience, or an equivalent combination of education, training, and experience.
• Ability to keyboard at 45 words per minute.
• Ability to communicate effectively, both verbally and in writing, and to deal effectively with others.
• Ability to organize work and operate related equipment.
• Physical ability to carry out the duties of the position.
• Ability to Supervise.