Important Note: Applicants must submit a cover letter along with their application to this posting. 

 

 

Salary Range: $90,770-$130,481/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Job Summary:

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Manager, Research Services, develops and implements research policies to ensure appropriate alignment, standardization, and oversight of PHSA-wide research policy. They negotiate data access, standardization, and streamlining of the access and release of PHSA data, including electronic health record data. Reporting to the Chief Administrative Officer-Research (CAO-Research), the Manager gathers information from a broad range of sources, analyzes data and summarizes findings and/or proposes recommendations for improvements. The Manager plays a leadership role in strategic projects with multiple key partners to achieve strategic research objectives for the organization and strengthen the research institute. Recognized as a subject matter expert in research administration, the role provides strategic guidance to PHSA research institutes and programs on research policies, funding opportunities, research processes and operational improvements that strengthen PHSA's research ecosystem. Consults with academic institutions in support PHSA academic affiliations agreements to amendment, modify, or to draft new, legal agreements. The Manager drafts research guidelines, briefing notes, policy briefs and business cases for review and approval by the CAO-Research and PHSA Board. The Manager coordinates PHSA’s Research Conflict of Interest (COI) declaration process and provides information on relevant policies and processes through strategic advice, audits, and workflow improvements. Additionally, the Manager is responsible for supervising team members by hiring, providing direction and guidance, coaching, evaluating performance, disciplining, and recommending termination to CAO.

Duties/Accountabilities:

• Negotiates internally to standardized, streamline and harmonize approaches to research policy, and procedures; access and release PHSA data for research and other secondary data purposes; and to resolve research operational issues including those related to HR and accessing electronic health records. Consults externally with organizations such as Health Research BC to influence adaptation of standardization, streamlining, and the access and release of data. Provides strategic guidance to PHSA research institutes and programs on research funding opportunities, research administration processes and approval pathways to support research excellence across PHSA.
• Provides leadership, technical expertise, and advice about PHSA’s polices and in the creation of operational processes that enable the access and release of PHSA Data for research and other secondary data purposes. Initiates and leads meetings with PHSA programs and services and research entity leaders or their delegates to provide communication tools and templates as appropriate for the audience. Develops communication tools, guidance materials and knowledge resources that support consistent research administration practices across PHSA.
• Consults with institutions on amending and modifying existing legal agreements, or on drafting new agreements to support PHSA academic affiliation agreements. Works with communications and research community to develop and implement internal and external communication strategies advancing PHSA’s research mandate. Cultivates relationships within the PHSA community and works with research entities to strengthen implementation of research policy analysis and outcomes. Serves as a key liaison with academic partner institutions on strategic and operational matters related to research collaboration and affiliation agreements.
• Plays a leadership role by identifying and mitigating risks, creating timelines, resources, tools, and solutions in various strategic projects of service plan commitments, research services, road maps, and collaborating with research institutes to strengthen the research institute and improve procurement across the research institutions. Leads initiatives that strengthen research administration processes and support implementation of PHSA research priorities.
• Researches key topics and manages related processes/communications as directed by the CAO-Research. Compiles information from a variety of sources including health authorities, international healthcare facilities/universities, publications and professional organizations. Conducts literature reviews on specific issues addressed in response to specific requests including guideline and policy updates. Works with corporate IT to analyze how researchers gain access to current business systems and generates ideas and formulates recommendations. Prepares the annual PHSA research metrics report and other executive reporting as required.
• Coordinates PHSA’s Conflict of Interest (COI) process and policy with guidance from the CAO-Research including working with PDHIS to improve the workflow and recommending modifications to the PHSA COI website. Supports the annual research COI audit and other activities of the Research COI Committee that reports to the PHSA Board Research and Academic Development Committee.  Works with internal and external partners to generate and provide strategic advice on PHSA policies and processes to comply with internal COI policy and external COI requirements. Administers the annual research COI audit and associated reporting requirements.
• Writes, edits, presents and delivers educational tools for PHSA research community, including senior researchers and department heads as directed by the CAO-Research. Writes business cases, policy briefs, summary papers, board briefing notes, policies, and other documents related to project and research activities. Supports knowledge translation initiatives and research communications that advance PHSA's research mandate.
• Develops and creates internal online website pages and maintains external website pages relevant to the PHSA research community. This includes the review and update of online instructions, tutorials and notices, as well as identifying areas of communication and education that can be strengthened through the office.  Identifies opportunities to improve accessibility and usability of research information available to the PHSA research community.
• Drafts and maintains training resources and provides in-person and on-line training to ensure that researchers fulfill granting agency requirements and any PHSA research policy requirements. Tracks compliance with training requirements as mandated by external granting agencies. Collaborates with PHSA research institutes and programs to promote ongoing research education and compliance with granting agency requirements.
• Provides leadership and supervision of staff through guidance, mentorship, performance management, retention, recruitment, discipline and makes recommendations to the CAO on termination.  Provides work direction to PHSA program and services research areas as appropriate and needed.
  
  

Qualifications:

• A level of education, training, and experience equivalent to a Bachelors’ degree in health sciences, life sciences, research administration   or a related discipline and a minimum of five (5) to seven (7) years of experience in   health research, research administration, health care policy or health care analysis within a complex health care or academic health sciences environment.
• Knowledge of the provincial and national health research funding environment.
• Demonstrated ability to prepare briefing materials for senior leadership and Board committees.
• Experience supporting research administration and facilitation within a complex health care environment.
• Demonstrated ability to collect and analyze data and produce reports.
• Demonstrated ability to assume and synthesize complex information and make succinct recommendations.  
• Strong analytical, problem solving and critical thinking skills involving the use of research data.  
• Familiarity with REDCap, research methodologies, legislative review, and relevant databases of published literature.  
• Strong planning and project management skills; skill in managing several projects simultaneously.
• Demonstrated ability to self-manage and work both independently and as part of a team.  
• Demonstrated aptitude for details and accuracy.  
• Demonstrated ability to operate related equipment including various word processing and spreadsheet software.  
• Skill in conducting legislative and regulatory analysis and critical literature searches on-line resources.  
• Knowledge includes an advanced level of healthcare policy understanding.  
• Strong interpersonal skills including tact, judgment, reliability, and respect to facilitate team work and interdisciplinary and inter-jurisdictional coordination.  
• Ability to communicate effectively verbally and in writing.