Salary Range: $76,111-$109,409/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

 

Job Summary:

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Coordinator, Administration reports to the Senior Executive Leader and is responsible for the coordination of Senior Executive leadership teamwork and operations. The role coordinates strategic planning, including tracking and monitoring of strategic priorities, as well as supports engagement with key system partners and other interested parties, representing the Senior Leadership Office within the health system.

The Coordinator, Administration develops and implements work plans including identifying resources as required, develops, briefing notes, presentations and related key documentation, collects and analyzes data, formulates and evaluates options, and recommends solutions/courses of action to support the goals of the various programs and the ongoing needs of the major partners and other interested parties.  The Coordinator develops special projects on behalf of the EVP office and sees them through implementation.

Duties/Accountabilities:

• Coordinates and implements planning processes and initiatives within the Senior Executive leadership team. Tracks work plans and project progress according to plan and identified metrics. Monitors and reports on the status of work plans and projects and major barriers encountered. Makes decisions and recommendations regarding projects and work plan scope and related changes required to facilitate a successful outcome. Implements or contributes to the implementation of effective processes.
• Supports the.  Senior Executive Leader and team in annual work planning contributing to budget development, monitors budgets and core activities to ensure that funds are spent as planned within budget, program objectives are achieved and work plans are within scope and equitable.  
• Establishes detailed project charter, plans and objectives to outline timelines and project deliverables. Executes project plan according to project methodologies, ensures successful and coordinated completion of project components, facilitates consensus with partners as needed and ensures readiness for project implementation.
• Plans standing meetings and events for the Senior Executive Leadership team including developing agendas, planning speakers, project managing all event logistics.
• Supports the senior leadership tip with special committees in planning and execution.
• In collaboration with senior executive leader, represents the program at various forums such as meetings, workshops, and conferences in order to share information, seek input and give presentations.
• Prepares confidential analytical reports, briefing documents, and policies and procedures by researching topics and compiling information to assist senior management team decision-making.
• Provides administrative support for the respective projects(s) and/or initiatives, by coordinating meetings, preparing and distributing meeting documentation, reporting on project status reports, and coordinating general administrative support functions for the various projects.
• Participates in or leads activities to ensure completion of project goals, monitors results and intervenes as necessary to ensure timelines are met, and reports to the senior leadership team to ensure successful development, monitoring and implementation of the project/initiative plans. Directs daily work, troubleshooting, problem solving and supporting escalation of client issues, when needed.
• Develops departmental materials and communications on behalf of the EVP including announcements, memos and presentations.
• Performs additional duties as required to support operations of the Senior Executive Leadership.
  
  

Qualifications:

• A level of education, training and experience equivalent to Master’s degree in a related health discipline, plus a minimum of three (3) years recent related experience.
• Previous experience in program coordination, strategic planning development and implementation or project management required.
• Completion of a Project Management Certificate and knowledge of public health an asset.
• Ability to plan, implement, and problem solve independently.  
• Strong oral and written communication skills to present and prepare concise analyses, reports and recommendations to multidisciplinary audiences.  
• Excellent interpersonal and listening skills and ability to provide support and direction to a multidisciplinary and interdisciplinary teams.  
• Intermediate to advanced knowledge of a variety of computer software programs such as word processing, spreadsheet, database applications, email and internet.