Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of BC Emergency Health Services, patient care and safety is a priority and a responsibility shared by everyone at BC Emergency Health Services, and as such, the requirement to continuously improve quality and safety is inherent in all patient and employee safety aspects of this position.

Reporting to the Manager, Technology Operations, the Equipment Shipping Clerk is responsible for the shipping and receiving of all goods for the department, maintaining and updating inventory records, and placing designated purchase orders.

Duties/Accountabilities:

1. Monitors and manages the shipment and receipt of all goods by tracking delivery, verifying shipment contents and updating inventory as required.
2. Maintains inventory system by recording information upon receipt of goods or disbursement of supplies and advising appropriate personnel when reorder points are reached; verifies inventory levels by performing physical inventory counts as required; places designated purchase orders; contacts external suppliers by telephone, letter, and email to investigate a variety of matters, such as outstanding or backordered items and damaged goods; traces duplicate shipments and organizes invoice adjustments and credits notes with suppliers as required; returns outdated and/or deleted stock to vendors as directed.
3. Provides work direction to others to ensure goods/supplies are received by the appropriate area/department.
4. Receives, unpacks and checks incoming materials from suppliers, ensures that goods are delivered as per specifications and completes related paperwork such as signing delivery slips.
5. Checks invoices against orders and goods/supplies received, and resolves discrepancies with suppliers and/or departments.
6. Assembles, issues, delivers and ships goods/supplies from requisition requests received and records for charging to appropriate area.
7. Identifies and returns damaged or spoiled goods to suppliers; arranges for delivery and return of loan and return items; completes appropriate documentation.
8. Prepares a variety of reports such as allocation of supplies to departments, stock status reports and back orders.
9. Performs other related duties as assigned.
   
   

Qualifications:

Education, Training, and Experience

• Grade 12 plus two years’ recent, related experience, with six months receiving experience or an equivalent combination of education, training and experience. Valid Class 5 vehicle license if applicable.
  
  

Skills and Abilities

• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.