Salary Range: $118,923-$170,951/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

 

Reporting to the Executive Director, Planning, Design and Projects, the Director, Project Management Office (PMO) provides leadership and expertise in the management of multiple, concurrent small and large scale complex strategic and capital projects, which range from corporate and clinical tenant improvements, renovations within clinical settings, new construction additions or stand-alone buildings, as well as external partnership projects. The Director, Project Management Office, leads a team that is responsible for all project management processes, and oversees and is accountable for: developing and managing overall project budgets; establishing project timelines, including planning phases of work and implementation; negotiating and managing consultant/contractor contracts; tracking and monitoring risks; reporting on project status, issues and recommended solutions; and, authorizing expenditures within the project budget.

 

The Director operates in a dynamic and complex multi-site environment, which is in constant change with the implementation of major strategic initiatives. The Director is responsible for ensuring project cost, schedule, and scope meet stakeholder quality and other requirements, balancing project risk and uncertainty through risk management and mitigation plans, and providing leadership in directing work teams and user groups.

 

The Director is accountable for ensuring appropriate internal and external project resourcing, depending on project scope, scale and complexity. The Director oversees revisions, changes, and additions to contractual agreements with architects, consultants, clients, suppliers, and contractors that may be required and ensures that projects are executed in compliance with applicable codes, regulations, and standards. In addition, the Director is responsible for balancing portfolio project volume, ensuring internal resourcing is able to meet project requirements, which may include re-allocating resources within the team and hiring additional resources as required. The Director is responsible for ensuring project management processes are established and adhered-to within the project management team, and is accountable for mentorship and performance planning.

Duties/Accountabilities:

• Serves as a member of the Planning & Projects leadership team. Participates in the development and approval of annual goals and objectives, establishes processes, best practices, standards, tools and templates in compliance with Project Management Body of Knowledge (PMBOK) to be used in the management of all capital projects including planning, design and implementation phases. Collaborates with the Director, P&D in the development and sustainment of the Facilities project management system.
• Responsible for the initiation and completion of capital projects. Accountable for scope, schedule, budget and risk identification at project initiation; manages project delivery through to completion. Responsible for: sourcing project funding, including the coordination of Business Plan and approval documentation; allocating resources; and developing risk management and mitigation strategies, including for cost over runs.
• Provides leadership for strategic initiatives and capital projects and manages project resources with regular status reporting to the Executive Director, Planning, Design and Projects, stakeholders, senior executives,the Ministry of Health, and other governance committees as required
  Ensures accurate documentation, invoicing, and payables are completed for all projects.
• Utilizes standard project management tools, methodologies, templates and risk mitigation plans for tracking and reporting progress. Maintains a current status report of all projects within the portfolio and reports regularly to the Executive Director, including details of the project budgets, cash flows, schedules, scope, customer satisfaction and risk status. Escalates material variances and other anomalies to the Executive Director and relevant stakeholders in a timely manner. Recommends solutions and mitigation measures as required, and implements upon approval.
• Negotiates and facilitates consensus with key stakeholders such as the PHSA leadership team, Project Co leaders, contractors, and vendors.
• Manages the construction documentation/specifications, tendering process and ensures contracts are awarded in compliance with established governmental regulations and PHSA policies.
• Develops, implements and ensures adherence to departmental policies and operational procedures. Advises the Executive Director Planning, Design and Projects on ways to improve the overall performance of the department. Provides decisions, direction, communication, and support to managers through policy development, procedures, standardization, meetings and reviews.
• Ensures that projects are planned, designed and built to meet user requirements and align with the latest standards regarding energy conservation, carbon footprint reduction and LEED certification.
• Ensures code compliance and standards are being met and ensures building permits, occupancy permits, and other required permits are achieved from the authority having jurisdiction (AHJ).
• Leads, manages and supervises the project management team. Provides leadership in directing work internally, as well as to contractors and consultants. Oversees the assignment of work, tracks project volume and staff workload to reassign projects as required and/or justify hiring to meet demand and builds the capabilities of the team to enhance the organization’s ability to achieve its strategic goals and objectives. Provides leadership through coaching, mentoring and training. Sets performance targets and expectations to ensure objectives are met; measures, monitors, and manages overall performance.
• Develops and successfully manages project budgets within the context of operational demands and environmental and resource constraints. Allocates budget and resources as required to ensure the effective delivery of the project(s). Prepares and administers the capital budgets, as well as monitoring expenditures and results.
  
  

Qualifications:

• A level of education, training, and experience equivalent to completion of a Master’s degree in Architecture, Engineering, Business Administration or related discipline, including experience managing construction projects, training in project management or operational management and a minimum of seven (7) years’ of recent, related experience in progressively more complex leadership roles in a large multi-site organization within a project planning environment, preferably health care. Project Management Professional (PMP) certification is highly desirable.
• Demonstrated commitment to providing leadership, achieving objectives, providing quality services, and effective management of resources.
• Demonstrated ability to adapt in a complex every changing environment and ability to effectively prioritize and manage multiple projects and programs simultaneously.
• Demonstrated ability to build consensus in a highly dynamic and complex organization with many stakeholders.
• Proven ability to lead, guide and direct staff while maintaining cohesion, motivation, commitment and effectiveness.
• Demonstrated understanding of the political dynamics of working in a public sector organization and is respectful of the public process.
• Excellent communication and negotiation skills to inter-relate effectively with internal and external clients and members of interdisciplinary teams.
• Demonstrated knowledge of building planning, design, estimating, tendering, construction, and standard practices in the construction industry.
• Demonstrated ability to manage budgets and resources. Demonstrated knowledge in project management.
• Possesses sound judgment and creativity in approach to problem solving and customer orientation.
• Understands complex issues. Possesses strong knowledge in applicable regulations and legislation.
• Strong computer skills with knowledge of Word, Excel, Microsoft Project, Visio, PowerPoint etc.