Salary Range: $88,990-$127,923/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Director, Accounts Payable, the Manager, Employee Expenses, Vendor Maintenance, Payments & Banking is responsible for the maintenance of the vendor dictionary with the aim of a standardized database across all Health Authorities (HAs) and timely reporting of employee expenses, corporate card transactions and maintaining their support system. The Manager is also responsible for the development and maintenance of the vendor payment system with an emphasis on the use of electronic funds transfer. The Manager works with the Sourcing team to ensure proper vendor setup with consideration to tax compliance. The Manager is responsible to set procedures in place to mitigate payment risks, increase administrative inefficiencies and increase speed of vendor setups and changes.

The Manager, Employee Expenses Vendor Maintenance, Payments & Banking leads and supports the following areas of the Accounts Payable team: Employee Expenses, Vendor Maintenance, Payment & Banking processes, the Corporate Card program, Audit reviews and GST/PST alignment between Vendors and Supply Chain systems.

Duties/Accountabilities:

• Leads the day-to-day operational management of the employee expenses, vendor maintenance, payments & banking teams. Leads service delivery and monitors accuracy of the team’s work by performing duties such as ensuring proper procedures and guidelines are followed, and deadlines and operational needs are met.
• Provides leadership to team members through coaching, guiding, mentoring, and modelling PHSA values.  Encourages dialogue and provides guidance and advice to facilitate resolutions to work issues.  Assists team members to define shared and individual goals, and meet performance expectations.  Recruits staff and maintains an organizational structure for the portfolio that provides the highest level of quality service within budget parameters.
• Provides recommendations for continual service improvement and takes corrective action as necessary to ensure proper execution of the processes across Accounts Payable.
• Coordinates with other Leaders in Finance, Supply Chain, and Procurement to establish key performance indicators (KPIs)/measures.
• Leads the development of standardized and automated processes across several Health Authorities (HAs) such as the Provincial Health Services Authority, Northern Health and Fraser Health, supporting resolutions and decreasing administrative inefficiencies.
• Maintains up to date procedures related to processes in scope for the team and employee expenses and the corporate card program online training materials for all staff across PHSA.
• Establishes and maintains internal controls and procedures to protect the assets such as equipment of the assigned HAs and determines new controls or procedures that address the changing needs of the HAs.
• Reviews and performs audits of defined business rules to ensure conformance with defined processes and takes corrective action to enforce compliance and/or improve processes in scope.
• Oversees new vendor set-up and vendor maintenance requests sent in for processing including both on/off boarding and changes to the vendor setup. Ensures the integrity of all data change requests with strict adherence to best practices.
• Collaborates with Procurement Operations to maintain integrity of the vendor database and ensures vendor setup is correct so that purchase orders can be processed on the vendor account.
• Chairs a variety of committees including the Mergers, Acquisitions, Restructures and Spin-offs (MARS) Committee. Reviews vendors that are going through organizational changes that may impact issues such as HA’s vendor relationship, risk liabilities, and compliance. Ensures vendor accounts are either setup or updated in a provincially standardized manner with consideration to multiple Enterprise Resource Planning (ERP) systems/limitations and downstream impacts to Sourcing.
• Develops and maintains the vendor payment system with an emphasis on the use of electronic funds transfer.
• Manages the planning, review and execution of the vendor payment runs including cheques, direct deposit, credit card, and wires for Canadian, US, international vendors and reimbursement of employee expenses. Promotes efficiency through electronic funds transfer as the standard method of payment.
• Leads the Corporate Card Program by performing duties such as ensuring information is accurate and that the financial system reflects current actual/budgetary requirements.
• Provides recommendations to senior management and implements approved changes/updates regarding policies such as the Corporate Card Policy and the Travel and Business Expense Policy.
• Acts as a central contact for all Accounts Payable teams to bring forward any escalations that impact the processes in scope.
• Performs other related duties as assigned.
  
  

Qualifications:

• A level of education, training and experience equivalent to Bachelor’s Degree in a related field such as a Chartered Professional Accountant (CPA) designation plus five (5) years’ post qualification experience in a large, complex environment including at least two years’ supervisory experience.
• Solid understanding of key accounts payable processing, financial systems and reporting.
• Demonstrated ability to deliver outstanding customer service within a shared services environment.  
• Ability to identify problems and render logical and best practice solutions in a timely and decisive manner.
• Excellent organizational skills including the ability to prioritize workload to meet deadlines.   
• Strong computer and financial application skills including demonstrated ability to productively use spreadsheet, word processing, and database applications.
• Ability to lead people by acting with integrity and trust, building a team environment, communicating clearly, and fostering potential.