Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.      The Staffing Clerk allocates / calls in relief staff and performs related staffing functions inclusive of timekeeping for the clinical areas, utilizing computerized staffing systems.

 

Duties/Accountabilities:

• Receives requests for relief coverage from clinical areas, and utilizing the computerized staffing system, determines the availability of staff according to established guidelines.
• Receives and processes leave requests in accordance with established policies and guidelines.  Performs all related data entry as per established procedure.
• Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves, in accordance with pre-established guidelines and the applicable Collective Agreement.  Inputs this information into the computerized staffing system.
• Receives and inputs into computerized staffing system all scheduling and rotational changes for self-scheduling areas.
• Prints from computerized staffing system, daily, weekly and annual reports such as daily flow sheets, schedules and master rotations, as required.
• Maintains accurate computerized records, including employee demographics, availability, approved areas for work, and work schedules.
• Receives / reviews time sheets, codes payroll information onto time cards, and submits to Payroll as per established schedule.
• Liaises with both internal and external clients (HR and Payroll), either by email or verbal with regards to employees’ enquiries such as vacation entitlements, sick and overtime banks; answers employee enquiries regarding interpretation of collective agreements such as vacation accumulation, levelling and pay policies.
• Collects and maintains statistics, such as numbers of shifts filled, overtime hours per pay period, as requested.
  
  

Qualifications:

Education, Training and Experience

• Grade 12 and three year’s recent related experience or an equivalent combination of education, training and experience.
  
  

Skills and Abilities

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.