Salary Range: $62,239-$89,469/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Job Summary:

Reporting to the Manager, Workforce Management Solutions (WMS) within the Provincial Health Services Authority (PHSA).  The Senior Analyst provides support and functional troubleshooting for the application, in the area of employee self-service and centralized support for scheduling and timekeeping. The Senior Analyst will have an in-depth knowledge of scheduling and timekeeping practices and a good understanding of the collective agreements within PHSA.  The Senior Analyst will provide guidance to the support team and contributes to the training, business process improvement strategies and evaluation of activities to ensure that the WMS tools, processes and systems are working efficiently in order to improve scheduling and timekeeping transactional and reporting activities.

Duties/Accountabilities:

• Responsible for ensuring processes related to bi-weekly payroll processing and leave management are followed and kept up-to-date
• Excellent understanding of the interconnections between the HRC application and the scheduling and timekeeping solution. Is able to troubleshoot issues related to the interfaces (import and export files) between these applications.
• Mentors and acts as an escalation for analysts on the Workforce Central Support Team.
• Develops relationships with leaders from departments that closely work with Workforce Management Solutions.
• Represents Workforce Management Solutions where required in conferences and meetings, providing knowledge of system and process, and excellent understanding of BCCSS workflows within Employee Records and Benefits and Payroll.
• Responds to user inquiries by providing information and guidance on STS practices and processes, collective agreement language, and HR policies in an effort to influence and guide users through various processes and decision making.  Logs, triages, tracks and escalates issues to ensure accurate identification of issues and timely resolution.  Provides resource services to employees utilizing the self service and scheduling system and assists with error investigation and correction remotely or through step-by-step instructions.
• Collects and compiles data to support various activities and initiatives such as safety initiatives, rehabilitation work trials, employee retention, budget analysis and attendance management by recording information such as absences, illnesses and returns, analyzing data such as absenteeism and overtime reports, interpreting and identifying trends and issues, and documenting and communicating findings.
• Contributes to business process improvement activities by working in collaboration with Scheduling & Timekeeping, payroll, human resources and others, reviewing processes, tools, services, policies and systems, and making recommendations for improvements using technological functionality and process redesign.  Participates in the implementation efforts related to improvements in scheduling and timekeeping transactional and reporting activities by sharing information and ideas, providing feedback on service improvement and enhancements, and assisting with system implementations, modifications, upgrades, conversions and other implementation activities where appropriate.  
• Trains staff and/or arranges required training and orientation to the scheduling or self service function and the Workbrain system by maintaining awareness of current trends and related technology, actively contributing information to support training activities and participating in that preparation of relevant reference material and documentation to enable consistent application of practices.
  
  

 

Qualifications:

• A minimum of 2 years’ experience as a Workforce Analyst, in a high volume, fast paced client service call centre in addition to a two-year diploma program in Human Resources, Business Administration, or related program plus three years of recent related experience working with human resource and payroll processes, including applying and explaining collective agreement and legislative requirements.
• Advanced Proficiency with computers and ability to effectively use database, spreadsheet and human resources information systems.  
• Strong analytical, problem solving and system analysis skills.
• Excellent written, verbal, and interpersonal skills; aptitude to listen, ascertain the needs of clients, develop relationships, and respond accordingly in a timely and efficient manner.
• Ability to work both independently and as an effective team member.  
• Ability to work well with frequent interruptions and handle multiple concurrent tasks.  
• Physical ability to perform the duties of the job.