What we do

At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation center.

Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our work forward to power the possible.

What you’ll do

We are seeking an emerging events professional to join our Experience team to support the delivery of exceptional experiences for our broad community of donors and supporters.

The ideal candidate is inspired by our cause, demonstrates a high level of motivation, is willing to accept new challenges, and has the ability to balance diverse workloads to meet deadlines while working in a fast-paced environment.

Reporting to the Senior Manager, Event Experience, the primary focus of this role will be to provide support to the planning and execution of BCCHF’s signature events and support donor cultivation, recognition and stewardship events.  This position may also be required to provide team administrative support.

More specifically, the Event Assistant will:

• Support the Experience Team in delivering exceptional experiences for our donors at each of our events, including ensuring strong connection to mission and focus on impact
• Provide planning, logistical and administrative support with each assigned event, working closely with Event Manager and/or Event Coordinator
• Provide project management support, including tracking of timelines, key deliverables and upcoming tasks through online project management tool
• Assist with invitation and guest list management, including managing RSVPs, compiling and tracking dietary needs and special requests, confirming invitees and securing ticket payment
• Assists with event communications and inbox management: responds to guest inquiries in a prompt, donor-centred manner, maintains key planning documents and schedules, and contributes to post‑event data collection, analysis, and reporting to strengthen overall event delivery and team capacity.
• Take minutes of internal and external event planning meetings and ensure that action items identified in meetings are followed up on
• Track event expenditures and monitor budgets; process payments for vendor invoices as needed, and coordinate internal financial processes
• Liaise with internal teams, such as Marketing & Communications, Philanthropy and Information Technology, to support online invitations and e-newsletters for events and various event collateral
• Coordinate day of event set up as part of the core event team
• Support with external volunteer recruitment and scheduling for large-scale events, including managing volunteer systems, updating and distributing volunteer packages and training materials, supporting internal event‑staff planning, assisting with training and administration, and managing volunteer and event‑staff inquiries and confirmations.
• Support of signature events:
    - Assists with the planning and execution of event operations, including vendor coordination, on‑site logistics, inventory and signage management, and preparation of event materials to ensure smooth setup, execution, and teardown.
    - Support with peer-to-peer fundraising (P2P), including outreach, administrative support and other work to support revenue growth.
    - Facilitate auction management, including coordinating auction processes from start to finish, preparing correspondence, securing and tracking silent auction and raffle prizes, finding appraisals and coordinating distribution. 

What you’ll bring

We understand that no single candidate will perfectly meet all the qualifications outlined for this job posting. The following highlights the qualifications we consider important:

• A minimum of two years of previous experience in an administrative support and/or event logistics role, and a diploma or post-secondary degree in an applicable discipline (e.g, event management, marketing, fundraising etc); previous experience working in a not-for-profit is an asset.
• Superior organizational skills and attention to detail with ability to multitask and handle diverse workloads and projects
• Excellent written and oral communication skills
• Proven ability to work successfully with key donors (or clients)
• Familiarity with accounting as it relates to monitoring budgets and expenses
• A professional and outgoing manner, and ability to interact tactfully and diplomatically with a wide variety of people
• The ability to work within a team environment, but also to work autonomously
• A valid Class 5 BC Driver’s License
• Flexibility with work schedule to allow for some meetings and events that may be held outside of normal working hours (early mornings, evenings and weekends)
• Strong skills using Microsoft Office applications (Word, Excel, Outlook and PowerPoint)
• Proficiency in Raiser’s Edge, RENXT or other fundraising database is an asset, along with Trello, Asana, Social Tables and Wrike 

What you can expect

Ensuring that kids receive the best healthcare imaginable is no small task; therefore, taking care of our team is a top priority. To help you power the possible and to support you in your health, well-being, and career growth, in additional to competitive compensation, we offer perks like a hybrid work environment (minimum of two days per week in office) and nine-day fortnight schedule, generous vacation, topnotch health and dental benefits, a health care spending account, a defined benefit pension plan, and a commitment to professional development.

The hiring range for this position is between $51,070 and $57,000. At BCCHF, we are committed to ensuring that compensation is fair and equitable. Your placement in the salary range will be determined by your experience, relevant skills, and qualifications as they relate to this role.

 Please note that all team members of BCCHF are required to complete a vulnerable sector criminal record check as a condition of employment.

Join us

We exist to power the possible. And that permeates every action we take. As a team, we push ourselves to: think big in how we are boldly envisioning the future; step up in how we are accountable to ourselves, each other and our shared cause; and lead with heart in how we listen and engage with others.

BCCHF invites and encourages all qualified individuals to apply. As an organization committed to fostering an inclusive workplace that reflects the diversity of the communities we serve and support. We welcome individuals whose lived experiences may further contribute to the rich diversification of skills, knowledge, and backgrounds at the Foundation.

Seem like the right place for you? Join us and help make kids mighty. Apply online by January 30, 2026, at https://www.bcchf.ca/join-team