This is an onsite position. A computer assessment (MS Excel) shall be considered as part of the hiring process for this position. Computer assessment is to be completed at an approved health authority worksite. There is a 60 minute time limit for this computer assessment.

 

Job Summary:

The Inventory Analyst/Buyer develops, implements and maintains stock control systems and procedures within a computerized environment, establishes and/or revises reorder points and quantities, purchases a variety of inventory equipment and supplies, conducts inventory audits, carries out follow-up activities, contacts suppliers and representatives, controls inventory content and levels, prepares relevant records and reports, and establishes and maintains an inventory catalogue system.

 

Duties/Accountabilities:

• Develops, implements and maintains stock control systems and procedures utilizing a computerized information system to control and provide information regarding inventory content and levels.
• Establishes and/or revises re-order points and quantities by reviewing a variety of information such as usage, availability, cost, and storage requirements to ensure optimum inventory levels are maintained.
• Purchases a variety of inventory equipment and supplies by selecting suppliers, negotiating price and delivery dates, and preparing and approving purchase orders; negotiates transportation charges, directs purchases from alternate sources, and negotiates restocking charges and claims.
• Audits inventory levels by conducting regular and spot physical checks and comparing actual to recorded inventory levels; investigates discrepancies; resolves or refers problems to Supervisor.
• Carries out follow-up activities such as monitoring delivery dates, resolving shipping problems, reviewing credit notes, investigating order discrepancies, making price adjustments, and expediting late deliveries.
• Contacts suppliers and representatives to maintain sources of supply; interviews supplier's representatives; evaluates and provides information on supplier performance as required.
• Controls inventory content and levels by reviewing and analyzing stock/non-stock usage reports and stock status reports; confers with user departments regarding inventory requirements.
• Prepares relevant records and reports; gathers background statistical information for use in the preparation of tenders.
• Answers inquiries on outstanding purchase orders and related requests for information; follows up on requests as required.
• Establishes and maintains an inventory catalogue system by preparing descriptions of items and assigning stock numbers.
• Ensures inventory supplies are labeled and organized; removes obsolete and adds new items.
• Performs other related duties as assigned.

 

Qualifications:

Education, Training and Experience:

• Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent related experience or an equivalent combination of education, training and experience

 

Skills and Abilities:

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.