Salary Range: $62,239-$89,469/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Executive Director or designate,  the Project Coordinator works in collaboration with Senior Leadership to identify and prioritize projects and is responsible for the coordination of projects, knowledge exchange, information dissemination, and education for key stakeholders including the public, service providers, and relevant policy/decision makers; and/or research, health system support, and academic development.  The Project Coordinator is actively involved in the planning, development, implementation, and evaluation of projects, and maintains primary project coordination responsibility. Supports team efforts with internal and external partners on ongoing programs and initiatives to improve the designated project objectives and deliverables. Coordinates one or multiple projects, varying size and scope in a complex and changing multidisciplinary environment. Supports executive management on projects and initiatives that involve regular involvement in LR and HR matters.

Duties/Accountabilities:

•    Coordinates the execution of projects, assuring they are done in an efficient manner, that they adhere to project protocols, that they conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are completed within the required timelines.  Supervises staff or students assisting in large or complex projects.
•    Identifies, collects, and analyzes relevant information relating to current projects, and provides input and recommendations to project/program team for development, implementation, analysis, dissemination of findings, and policy/practice implications.
•    Supports executive management by implementing a variety of projects/initiatives, such as those related to restructure, process changes and organizational changes, which include regular and substantial involvement with confidential LR and HR matters. Ensures the necessary flow of information while maintaining appropriate levels of security and confidentiality.
•    Presents project updates to internal stakeholder groups, external agencies, organizations, and other stakeholders.  Assists with the dissemination of information and knowledge related to projects and key programs and initiatives under the identified mandate areas through a variety of vehicles.
•    Actively supports the management and facilitation of time-limited projects and programs to identify best practice-grounded strategies and activities for health professionals, policy/ decision makers, and the public in research, practice, and policy.  
•    Produces and maintains a variety of accurate and well-designed documents including correspondence, expense claims, briefing notes, memos, minutes, and meeting agendas. Maintains readily accessible paper-based and electronic information files and archives.
•    In collaboration with Senior Leadership, coordinates the implementation of approved recommendations resulting from research, best practice, and policy reviews.

Qualifications:

A level of education, training and experience equivalent to a Bachelor’s degree in Business Administration, Finance, HR or related discipline plus five (5) years recent, related experience in a project coordinator role, preferably in a large complex multi-union environment.

Knowledge of research and quality improvement relevant to the service/program area. Understanding of and practical skills in project coordination/management, research and evaluation; relevant computer software applications; Internet search engines, websites, and navigation; funding structures and application processes; training and education; policy review and analysis;  Related experience in conducting literature searches and reviews, best practice reviews, policy analysis, working collaboratively with a wide range of internal and external stakeholder groups.  Qualities including: creativity and innovation; sound judgment; tact and diplomacy; ability to work effectively and collaboratively in a demanding and dynamic environment; sound negotiation, conflict management and consensus-building skills; excellent oral and written communications skills.