HR Transformation Coordinator, BC Health Workday

Role Summary

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. 

The BC Health Workday Program is a provincial initiative with seven participating BC health organizations (FHA, IHA, ISLH, NHA, PHC, PHSA and VCHA). The program began in 2023 to implement a Human Capital Management System (HCMS) software solution as part of the BC Health Human Resources Strategy to transform HR services. Designed by Workday Canada, the new provincial platform will replace existing HR and payroll systems in the health organizations with a single, unified technical system that will standardize and modernize HR and payroll services. It is a significant transformation in BC and is vital to the sustainability of BC’s health system.

Reporting to the Manager, Transformation, the HR Transformation Coordinator provides essential coordination and administrative support to the HR Transformation Workstream, contributing to the successful implementation of Workday HCMS and the redesign of HR service delivery across BC’s Health Authorities. By ensuring project activities are well-organized, tracked, and communicated, this role enables timely execution, cross-functional alignment, and effective partner engagement throughout the transformation journey.

 

Key Accountabilities

• Provide day-to-day coordination and logistical support across the transformation workstream by managing calendars, organizing meetings, and ensuring timely follow-up on action items. 
• Assist in scheduling and preparing materials for workshops, working sessions, and partner engagements, contributing to productive collaboration and decision-making. 
• Support the tracking of deliverables and milestones using project management tools such as Smartsheet, ensuring visibility into progress and risks across workstream activities. 
• Prepare agendas, capture meeting minutes, and coordinate follow-ups to ensure accountability and continuity across transformation teams. 
• Maintain and update project documentation including workplans, status reports, decision logs, and risk registers, enabling consistent reporting and governance. 
• Provide responsive administrative support to Manager Transformation and HR Transformation Leads, including document preparation, resource coordination, and logistical assistance. 
• Assist in onboarding new team members by maintaining team resources, access guides, and orientation materials that support rapid integration and productivity. 
• Support engagement activities such as surveys, feedback sessions, and learning events by coordinating logistics, tracking participation, and compiling results to inform continuous improvement. 
• Participate in workshops and working groups to contribute insights, document outcomes, and support the implementation of agreed-upon actions. 
• Perform other duties as assigned, contributing to the overall success of the program and its transformation objectives. 

 

Qualifications

• A level of education, training, and experience equivalent to a degree in Human Resources supplemented by two (2) years of recent, related experience working in project coordination, administrative or HR support.  
• Strong organizational and communication skills, with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite and collaboration tools such as SharePoint, Microsoft Teams, and Smartsheet. 
• Experience supporting HR or transformation projects, with an understanding of project lifecycle and change management principles. 
• Attention to detail and ability to maintain accurate documentation and records. 
• Demonstrated initiative, adaptability, and a collaborative approach to working in cross-functional teams. 
• Physical ability to perform the duties of the position. 

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time
Wage: $62,239.00 - $89,469.00
The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan.
Location: 1775 Willingdon Ave, Burnaby BC V5C6E3 (Hybrid)
Hours of Work: 08:30 to 16:30, Mon - Fri
Requisition # HCMS_E06324

 

What we do  
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.  

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services 

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code. 

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca. 

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents  including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.