Clerk V Accounts Payable

 

Accounts Payable

Burnaby, BC

 

The Clerk V, Accounts Payable prepares US and Canadian dollar computerized cheque runs, maintains vendor master file, reconciles accounts payable liability accounts and assists in expenditure variance analysis. The Clerk also investigates and resolves complex problems and follows up with the Manager as needed.

What you’ll do

• Coordinates cheque and Electronic Funds Transfer (EFT) runs and P-Card payments for Accounts Payable by performing tasks such as confirming all Accounts Payable entries for the designated run have been entered. Runs queries to determine that all control groups/batches for all users are closed, bank information recorded is correct and there are no unbalanced vouchers in the system prior to cheque run. Initiates the computerized cheque/EFT/P-Card run, balances the batch total to control totals listed on the report, sets up cheque stock for printing cheques (and plain paper for printing EFT’s) and releases the job to print. Resolves system related issues by bringing them to the attention of the Supervisor, Accounts Payable.
• Produces reports, such as cheque register listing and related documents for each Cheque/EFT/P-Card run. Confirms the cheque register listing balances with control reports. Logs all cheques and EFT’s produced on a daily basis in the log book and signs off the log register/book once the process is completed.
• Forwards all cheques/EFT’s/P-Card Payments to the Manager, Accounts Payable for review, approval and sign off.
• Transmits electronically approved EFT and P-Card files/information to bank. Downloads web files on a daily basis and compares totals of downloaded files with the total of EFT files sent to bank. Coordinates with bank for additions, rejections and deletions to EFT files and dollar amounts and obtains proper authorization from the Manager before faxing request to bank.
• Responsible for all on-line payments including but not limited to CCRA and HST payments.
• Controls cheque stock by performing tasks such as ensuring blank cheques are kept in a secure location under lock and key and keeping a running log of cheque numbers used and deleted/voided. Informs Manager, Accounts Payable to order new stock of cheques when the cheque stock is low.
• Responsible for initiating stop payment of cheques and reversal of EFT’s with bank and issuing new cheque and EFT after voiding them in the financial system.
• Ensures correct payment by comparing source document information with data identified on the computer cheque and makes adjustments as required.
• Maintains vendor database by entering information including but not limited to vendor/employee name, address, telephone number, fax number, HST number, e-mail addresses, banking information and other related vendor information based on approved invoice from the department or upon receipt of appropriate vendor information from Supply Chain Management. Reviews US vendors to ensure compliance with the Excluded Parties List System (EPLS). Periodically reviews and updates/maintains vendor database to reflect accurate information. Reviews error reports and completed vendor listing for accuracy, referring complex issues/problems to Manager, Accounts Payable.
• Reconciles Accounts Payable liability accounts to the general ledger and prepares year-end working papers as required for audit purposes for approval by the Manager.
• Identifies problems or discrepancies such as imbalances of the sub-ledger to general ledger and performs accounts analyses by performing tasks such as reviewing, extracting and interpreting information in order to determine reasons for problem or discrepancy and taking corrective action.
• Identifies invoice and purchase order discrepancies through methods such as reviewing error reports. Traces reasons for discrepancies, prepares adjustment information such as journal vouchers and debit and credit entries to rectify discrepancies. Notifies discrepancies to Manager, Accounts Payable for sign-off and approval.
• Assists with expenditure analyses by performing tasks such as investigating reasons for periodic variances.
• Prepares correcting journal entries and enters into system.
• Reviews and analyzes Accounts Payable Accrual Amounts, as well as periodic charges and transactions from Central Warehouse, identifies pricing and/or quantity trends and variances and takes corrective action. Liaises with the VCHA Finance staff, Central Warehouse staff, and PHC Stores staff in the identification of errors and control issues.
• Reviews and verifies cost centres and expense codes as defined on purchase orders/expense forms and transfers data to source documents for data entry. Codes supplier invoices and weekly submission of non-payroll expense reimbursements for timely and accurate financial and management reporting. Analyzes designated accounts such as travel expenses, HST, and sundry payable accounts by reviewing, extracting and interpreting information. Identifies trends and/or problems and prepares reports as required.
• Respond to queries from vendors, staff and departments regarding payment of invoices, travel expenses, assignment of taxes payable and application rebates or input tax credits.
• Follows up with various departments and vendors regarding disputed vendor accounts, pricing problems, unmatched documents, and missing or incorrect receipts/back-up documents. Contacts appropriate department, staff and vendor to rectify accounts, statements and discrepancies. Drafts communication by e-mail or fax to resolve issues. Addresses and resolves issues escalated by Clerk IV’s, Accounts Payable regarding complex problems pertaining to vendor accounts.
• Provides training and orientation on computer applications and related processes and procedures to other team members within the department.
• Participates in HSSBC inter-departmental group discussions, including but not limited to representatives from Finance, Supply Chain Management (SCM) to review procedural issues, vendor relations and other issues related to Disbursements and payment processing.
• Performs other related duties as assigned by the Manager, Accounts Payable.

 

What you bring

Qualifications

• Grade 12, successful completion of a recognized accounting course and three years' recent related experience or an equivalent combination of education, training and experience.
• Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Accounts Payable contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

 

Core Competencies

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

 

Skills & Knowledge

• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

 

What we bring

 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

 

Job Type: Temporary, Full-Time
Wage: $29.83 / Hour
Location: 1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing Date: Applications accepted until position is filled
Hours of Work: 0730-1530 (Monday to Friday)
Requisition # 184777E

 

What we do

 

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

 

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

 

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

 

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

 

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

 

ATTN: PHSA Employees:

 

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at internaljobs.phsa.ca

 

Please note the internal job posting will no longer be accessible after the expiry date of June 11, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

 

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.