Salary Range: $57,347-$75,268/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Job Summary:

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the department administration leader, the Research Administrative Coordinator performs a variety of administrative duties to assist with the day to day operation of research projects.

Duties/Accountabilities:

•    Assists with onboarding. Trains, and oversees the work of support staff and students.  Assigns work to grant-funded support staff and tracks to ensure accuracy and completeness. Monitors and reports on performance.  Completes documentation for all hires to assigned grants regardless of supervisory role.  
•    Tracks financial transactions including staffing and non-staffing expenses and income.  Investigates financial issues as they arise and ensures corrective action is implemented as required.  Regularly reports status of grant cost centre(s) to the department administration leader.  Works with PHSA Finance staff to complete financial reporting required by PHSA and the granting bodies.  
•    Participates in study meetings by completing tasks such as scheduling meetings, booking rooms and equipment, sending out meeting reminders, recording, typing and distributing minutes, providing reports on the progress of the study and suggesting improvements.
•    Monitors stationery, laboratory or other supplies and completes required purchases. Oversees the regular maintenance of office equipment.
•    Under the direction of the department administration leader, oversees the management and allocation of space for research program staff.
•    Completes study specific tasks which may include administrative tasks related to the collection of biological specimens including scheduling the collection, transport, storage and analysis of required specimens and tracking specimens by type and location through maintenance of the specimen database, ensuring the quality of data collected through a variety of methods such as monitoring the accuracy and completeness of information.  (The APC corrects data entries and contacts participants, physicians, laboratories and/or other facilities for additional information), and ensuring confidentiality of data by performing duties such as securing and backing up data according to established procedures.  Instructs study staff on methods to ensure data confidentiality and ensures that new staff read applicable BC Cancer policies and complete related forms.
•    Queries study databases for information pertaining to grant renewals, annual reports, abstracts for conferences, and scientific publications and summarize information as required.  As applicable, assists in the preparation of grant applications and manuscripts for submission.
•    Performs other related duties as assigned.

Qualifications:

A level of education, training, and experience equivalent to one year of post-secondary education plus a minimum of three (3) years of recent work experience.

Demonstrated interpersonal skills including the ability to communicate effectively both verbally and in writing.  Demonstrated ability to understand financial data and budgets.  Demonstrated ability to effectively analyze situations, problem-solve and implement solutions.  Demonstrated ability to work independently.  Demonstrated computer skills including the ability to work in an intermediate Microsoft Office environment utilizing a wide variety of software.  Ability to work under time constraints.  Ability to work within an environment of changing priorities.  Demonstrated ability to learn.